Mayor

City Council

 

 

Lynn McIlhaney

James Massey

 

 

Mayor Pro Tempore

Ron Silvia

 

 

Larry Mariott

Winnie Garner

 

 

City Manager

Dennis Maloney

 

 

Thomas E. Brymer

Anne Hazen

 

 

 

 

 

 

College Station, Embracing the Past, Exploring the Future

 

 

 

DRAFT

MINUTES

COLLEGE STATION CITY COUNCIL

Workshop and Regular Meetings

Thursday, July 26, 2001 at 3:00 p.m. and 7:00 p.m.

College Station City Hall Council Chambers

1101 Texas Avenue

College Station, Texas

 

<![if !supportEmptyParas]><![endif]><o:p></o:p>COUNCILMEMBERS PRESENT:  Mayor McIlhaney,  Mayor Pro Tem Mariott, Councilmembers Massey, Silvia, Hazen, Garner, Maloney

 

STAFF PRESENT:  City Manager Brymer, Assistant City Manager Brown, City Secretary Hooks, City Attorney Cargill, Jr., Assistant to the City Manager Brandenburg, Fiscal Services Director Cryan, Strategic and Budget Manager Kersten, Fire Chief Giordano, Public Utilities Director Woody, MIS Director Burnside, Asst. Public Communications Manager Roberts, Public Communications Director Cole, Human Resources Director O'Connell, Public Works Director Smith

 

Mayor McIlhaney opened the workshop meeting at 3:10 p.m. with all councilmembers present.

 

Workshop Agenda Item No. 1 -- <SPAN style="mso-tab-count: 1"> </SPAN>Discussion of consent agenda items listed for Regular Council Meeting.

 

11.7:  Budget Amendment No. 2 authorizing an increase in appropriations of $8,519,760.

Staff explained that a portion of the budget increases are due to increased fuel cost and the cost allocated to the Employee Benefits Fund.  

 

Workshop Agenda Item No. 2 -- Presentation, discussion, and possible action on the Strategic Plan.

Council discussed Vision Statements No. 6, No. 7, and No. 8. 

Council expressed the importance of ongoing communication with citizen committees on the comprehensive plan changes, development code changes, and strategic plans. 

Council requested information from staff on several items included in the implementation plans outlined in the strategic plan:

q      Sidewalk Retrofit Plan

q      Percentage of sales tax increases in City of Bryan from retail business

q      Analyze the type of businesses that are marketable

q      Process for negotiations on Convention and Visitors Bureau

q      Residential Development near middle school on Graham Road and future traffic issues

q      Unified Development Code completion timeline

q      National Fire Protection Association standards

q      Parks Maintenance Standards

 

No action was taken.

 

Council recessed for a short break. 

 

Council returned at 4:20 p.m.

 

Workshop Agenda Item No. 3 -- Budget Preview and Financial Forecast

 

Discussion of this item was held following the regular meeting items. 

 

Workshop Agenda Item No. 4 -- Presentation, discussion, and possible action on the Employee Health Benefits Plan.

 

Mayor McIlhaney was not present during the discussion of this item.   Mayor Pro Tem Mariott presided over this item.  

 

Human Resources Director Julie O'Connell and Susan Smith from Texas Municipal League Intergovernmental Employee Benefits Pool answered several questions from the Council about the structure of the medical benefits program. 

 

Ms. O'Connell discussed the national trends in health care and the average cost per employee.  Some of the factors she identified for increased health cost included:  

Increased utilization

Improved technology

Increase in catastrophic cases

Aging Population 

 

Staff recommended a one time transfer from operation funds for FY 01 ($500,000) and for FY 02, increase contribution for employee coverage from $244 to $319 ($614,000).   Also, included was a one time transfer to offset charge to employees for their own coverage, ($121,000). 

 

Ms. O'Connell discussed the FY 02 proposed pay plan dollars totaling $2,668,002.   She stated that the city has proposed to increase office visit co-payment from $10 to $30 and implement $100 deductive on prescriptions and increase co-payments to $10/25/40.  Additionally, a proposal is being made in the budget to increase the dependent premiums in all categories. 

 

Councilmembers asked questions about the current benefits plan.  

 

No action was taken.

 

Workshop Agenda Item No. 5 -- Agenda Request by Councilmember

 

This item was discussed following the regular meeting agenda.

 

Workshop Agenda Item No. 6 -- Council Calendars

 

This item was discussed following the regular meeting agenda.

 

Workshop Agenda Item No. 7 -- Hear Visitors

 

No one came forward to speak.

 

Workshop Agenda Item No. 8 -- Executive Session

 

At 5:55 p.m.,  Mayor McIlhaney returned to the meeting.   She announced that the Council would convene into executive session pursuant to Sections 551.071, 551.072, 551.074, and 551.086 of the Open Meetings Act to seek the advice of the city attorney, to consider the purchase of real property, the evaluation of public officer, and economic development negotiations. 

 

Consultation with Attorney {Gov’t Code Section 551.071}; possible action

The City Council may seek advice from its attorney regarding a pending and contemplated litigation subject or settlement offer or attorney-client privileged information.<SPAN style="mso-spacerun: yes">  </SPAN>Litigation is an ongoing process and questions may arise as to a litigation tactic or settlement offer, which needs to be discussed with the City Council.<SPAN style="mso-spacerun: yes">  </SPAN>Upon occasion the City Council may need information from its attorney as to the status of a pending or contemplated litigation subject or settlement offer or attorney-client privileged information. <SPAN style="mso-spacerun: yes"> </SPAN>After executive session discussion, any final action or vote taken will be in public.<SPAN style="mso-spacerun: yes">  </SPAN>The following subject(s) may be discussed: <SPAN style="mso-tab-count: 1">            </SPAN>

<![if !supportLists]>1.<SPAN style="FONT: 7pt 'Times New Roman'">     </SPAN><![endif]>Cause No. 43,098-85, Brazos County - Bryan v. College Station

<![if !supportLists]>2.<SPAN style="FONT: 7pt 'Times New Roman'">     </SPAN><![endif]>Cause No. 96-03168, Travis County – Bryan, et al. v. PUC (intervention)

3.<SPAN style="mso-tab-count: 1">     </SPAN>Cause No. 97-02587, Travis County – Bryan, et al. v. PUC (intervention)

4.<SPAN style="mso-tab-count: 1">     </SPAN>Cause No. 98-13391, Travis County – Bryan, et al. v. PUC (intervention)

5.<SPAN style="mso-tab-count: 1">     </SPAN>Cause No. 96-06940, Travis County – Bryan, et al. v. PUC (intervention)

6.<SPAN style="mso-tab-count: 1">     </SPAN>Cause No. 97-07000, Travis County – TMPA v. PUC (intervention)

7.<SPAN style="mso-tab-count: 1">     </SPAN>Cause No. 98-11817, Travis County – TMPA v. PUC (intervention)

<![if !supportLists]>8.<SPAN style="FONT: 7pt 'Times New Roman'">     </SPAN><![endif]>Cause No. GN002343, Travis County – San Antonio v. PUC (intervention)

<![if !supportLists]>9.<SPAN style="FONT: 7pt 'Times New Roman'">     </SPAN><![endif]>Cause No. GN002513, Travis County – San Antonio v. PUC (intervention)

<![if !supportLists]>10.<SPAN style="FONT: 7pt 'Times New Roman'">   </SPAN><![endif]>Cause No. 49,367-CCL2, Brazos County – Wilkerson v. College Station

11.<SPAN style="mso-spacerun: yes">   </SPAN>Action No. 01-98-011056-CV, Court of Appeals Gold v. College Station

12.<SPAN style="mso-spacerun: yes">   </SPAN>Docket Nos. TX96-2-000 and TX96-2-001, FERC – College Station, applicant

13.<SPAN style="mso-spacerun: yes">   </SPAN>Cause No. 50,813-85, Brazos County – College Station v. Phillips Swager Associates, Inc.; et al.

14.<SPAN style="mso-spacerun: yes">  </SPAN>Cause No. 51,822-CC1, Brazos County<SPAN style="mso-spacerun: yes">  </SPAN>- Felder v. College Station

<SPAN style="COLOR: black">15.<SPAN style="mso-spacerun: yes">  </SPAN>Cause No. 52,434-361, Brazos County – College Station v. Wolf Pen Creek, Ltd., et al. <o:p></o:p></SPAN>

16.<SPAN style="mso-spacerun: yes">  </SPAN>Cause No. 28,765, Grimes County, Harold & Rosealice Trant vs Grimes County, City of College Station and City of Bryan

17.<SPAN style="mso-spacerun: yes">  </SPAN>Lone Star Gas rate increase filed May 31, 2001.

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Real Estate {Gov’t Code Section 551.072}; possible action

The City Council may deliberate the purchase, exchange, lease or value of real property if deliberation in an open meeting would have a detrimental effect on the position of the City in negotiations with a third person.<SPAN style="mso-spacerun: yes">  </SPAN>After executive session discussion, any final action or vote taken will be in public.<SPAN style="mso-spacerun: yes">   </SPAN>The following subject(s) may be discussed.

<![if !supportLists]><SPAN style="FONT: 7pt 'Times New Roman'"></SPAN><![endif]>1.<SPAN style="mso-spacerun: yes">  </SPAN>Greenway Acquisition of the Davis McGill property adjacent to Raintree Subdivision.

2.<SPAN style="mso-spacerun: yes">  </SPAN>Possible purchase of land at Inlow Blvd., Nagle Street, and South College/FM 308.<o:p></o:p>

<SPAN style="FONT-FAMILY: 'Times New Roman'; FONT-SIZE: 12pt; mso-bidi-font-size: 10.0pt; mso-fareast-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-fareast-language: EN-US; mso-bidi-language: AR-SA"></SPAN><![if !supportEmptyParas]><![endif]> <o:p></o:p>

Economic Incentive Negotiations {Gov't Code Section 551.086}; possible action

The City Council may deliberate on commercial or financial information that the City Council has received from a business prospect that the City Council seeks to have locate, stay or expand in or near the city with which the City Council in conducting economic development negotiations may deliberate on an offer of financial or other incentives for a business prospect.<SPAN style="mso-spacerun: yes">  </SPAN>After executive session discussion, any final action or vote taken will be in public.<SPAN style="mso-spacerun: yes">  </SPAN>The following subject(s) may be discussed:

<SPAN style="mso-tab-count: 1">            </SPAN>

<SPAN style="mso-tab-count: 1">            </SPAN>1. Hotel Conference Center

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Personnel {Gov’t Code Section 551.074}; possible action

The City Council may deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer.<SPAN style="mso-spacerun: yes">  </SPAN>After executive session discussion, any final action or vote taken will be in public.<SPAN style="mso-spacerun: yes">  </SPAN>The following public officer(s) may be discussed:

<SPAN style="mso-tab-count: 1">            </SPAN>

<SPAN style="mso-tab-count: 1">            </SPAN>1.<SPAN style="mso-spacerun: yes">  </SPAN>City Manager's Evaluation

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Council recessed the executive session at 7:00 p.m.  <o:p></o:p><![if !supportEmptyParas]><![endif]>  They returned to the council chambers for the regular meeting. 

 

Regular Meeting

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Agenda Item No. 10:  <SPAN style="mso-tab-count: 1">    Mayor McIlhaney opened the regular meeting at 7:05 p.m. with all councilmembers present.

 

She led the audience in the </SPAN>Pledge of Allegiance.  Chaplain Danny Duron provided the invocation.   <SPAN style="mso-tab-count: 1"> </SPAN>

 

Steve Beachy, Director of Parks and Recreation Department and employees of the Parks and Recreation Dept. were recognized for the 30th anniversary of the Department.   Mayor McIlhaney presented a recognition plaque to the Parks and Recreation Dept.  Mayor McIlhaney also

 

recognized Mary Alice Beachy and Steve Beachy for their service to the Explorer Post 1077. Members of the Troupe were present to give thanks to Mr. and Ms. Beachy. <o:p></o:p>

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Consent Agenda

</DIV>11.1<SPAN style="mso-tab-count: 1">     Approved by common consent the </SPAN>minutes for City Council workshop and regular meeting July 12, 2001.

 

11.2<SPAN style="mso-tab-count: 1">     </SPAN>Bid No. 01-69 - Approved by common consent a resolution approving a five (5) year agreement for the lease of slant-top, front-end loading refuse containers with <SPAN style="mso-spacerun: yes"> Texas Commercial Waste for an annual estimated expenditure of $102,600.00.<SPAN style="mso-spacerun: yes">  </SPAN>Funds available and budgeted in the Sanitation Fund, Commercial Collection Division.

 

11.3<SPAN style="mso-tab-count: 1">     </SPAN>Bid No. 01-78 – Approved by common consent an annual price agreement for concrete water meter boxes.<SPAN style="mso-spacerun: yes">  Awarded to the </SPAN>lowest, responsible bidder meeting specifications, International/Hughes supply for an annual estimate of $75,870.50.<SPAN style="mso-spacerun: yes">   </SPAN>Funds available in the Water/Wastewater Inventory Fund and charged to the project as used.

 

11.4<SPAN style="mso-tab-count: 1">     Approved by common consent Resolution No. 7-26-01-11.4 approving a 380 Economic Development Grant in the amount of $21,746.50 to Woodcreek Lodging, Inc. for privacy fence and improvements.</SPAN>

 

11.5<SPAN style="mso-tab-count: 1">     Approved by common consent Resolution No. 7-26-01-11.5 </SPAN>approving notices of sale, preliminary official statements, and related materials for the sale of "City of College Station, Texas Certificates of Obligation, series 2001", "City of College Station, Texas Utility System Revenue Bonds, Series 2001", and "City of College Station, Texas General Obligation Improvement Bonds, Series 2001", including selection of a date for opening bids.

 

11.6<SPAN style="mso-tab-count: 1">     Approved by common consent Resolution 7-26-01-11.6 </SPAN>approving a professional services contract with Malcolm Pirnie, Inc., in the amount of $1,532,653.00, for engineering design and construction management pertaining to Phase II capital improvements for the City's Water Production System.<SPAN style="mso-spacerun: yes">  </SPAN>Funds available and budgeted in the FY 1999-00 Water Revenue Bond Fund.

 

11.7<SPAN style="mso-tab-count: 1">     Approved by common consent the </SPAN>calling for a public hearing on August 9, 2001 for Budget Amendment #2 to the City of College Station 2000-2001 Budget authorizing an increase in appropriations of $8,519,760 in various funds.   Mayor McIlhaney abstained from the vote.  

 

11.8<SPAN style="mso-tab-count: 1">     Approved by common consent a renewal agreement between the MSE Environmental, Inc. and the City of College Station for household hazardous waste collection in the amount of <SPAN style="mso-spacerun: yes">  $120,000.<SPAN style="mso-spacerun: yes">  </SPAN>Funds available and budgeted in Brazos Valley Solid Waste Management Agency.

 

11.9<SPAN style="mso-tab-count: 1">     Approved by common consent authorizing an </SPAN>appropriation of $285,825 from the Greenways acquisition funds to the Business Park Fund for greenways in the new business park.

 

11.10<SPAN style="mso-tab-count: 1">   Approved by common consent </SPAN> authorizing the Mayor to sign Resolution No. 7-26-01-11.10 authorizing the application and acceptance for the FY 2001 Local Law Enforcement Block Grant in the amount of $22,380 on behalf of the City.

 

Regular Agenda

 

<DIV style="BACKGROUND: #d9d9d9; BORDER-BOTTOM: windowtext 0.5pt solid; BORDER-LEFT: windowtext 0.5pt solid; BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: windowtext 0.5pt solid; PADDING-BOTTOM: 2pt; PADDING-LEFT: 4pt; PADDING-RIGHT: 31pt; PADDING-TOP: 1pt; mso-shading: windowtext; mso-pattern: gray-15 auto">Regular Agenda</DIV> Item No. 12.1<SPAN style="mso-tab-count: 1"> --  </SPAN>Presentation, discussion and possible action regarding an Addendum to our existing Interlocal Agreement with Texas A&M University for Aircraft Rescue and Firefighting Operations to be transferred to the College Station Fire Department.

 

Fire Chief David Giordano presented this item.    The proposed agreement is an addendum to the 1999 agreement that permitted College Station Fire Department to occupy and respond with a structure fire engine from the facility.  The addendum sets forth the operating guidelines, insurance requirements, and payment methods by which TAMU and the College Station Fire Department will perform through the contracting of Aircraft Rescue and Firefighting Operations at Easterwood Airport.   An increase of three firefighter positions will be required to staff the Aircraft firefighting unit.  TAMU agreed to pay College Station $155,000 the first year with an annual increase of three percent for services the City of CS Fire Department will provide for Easterwood Airport. 

 

Councilman Silvia moved approval of the addendum to the existing interlocal agreement with TAMU for aircraft rescue and firefighting operations to be transferred to the College Station Fire Dept.   Councilman Maloney seconded the motion which carried unanimously, 7-0.

 

FOR:  McIlhaney, Mariott, Massey, Garner, Silvia, Maloney, Hazen

AGAINST:  None

 

Regular Agenda Item No. 12.2 -- </SPAN>Presentation, discussion and possible action on an Interlocal Agreement with Texas A&M University (TAMU) for the construction of sidewalks around the perimeter of the main campus on George Bush Drive, Wellborn Road, and University Drive.

 

Mayor Pro Tem Mariott moved approval of the interlocal agreement with TAMU for construction of sidewalks around the perimeter of the main campus on George Bush Drive, Wellborn Road, and University Drive.  

 

Motion seconded by Councilman Silvia which carried unanimously, 7-0.

 

FOR:  McIlhaney, Mariott, Silvia, Hazen, Massey, Garner, Maloney

AGAINST:  None


 

Regular Agenda Item No. 12.3 -- </SPAN>Discussion, and possible action regarding proposed facility names for Veterans Park and Athletic Complex.

 

Ric Ploeger, Asst. Director of Parks and Recreation presented the recommendations of facility names for Veterans Park and Athletic Complex.   A subcommittee, from members of the Parks and Recreation Advisory Board and the Veterans Memorial Committee developed the following recommendations of facility names.  

            Veterans Parkway (main drive)                         Five Field Softball Complex (Old Glory)

                        Soccer Fields (13)                                          - Honor

-        Army                                             - Courage

-        Navy                                              - Loyalty

-        Marine Corps                                - Duty

-        Coast Guard                                  - Service

-        Merchant Marine

-        Air Force

-        Solider

-        Patriot

-        Airman

-        Ranger

-        Minuteman

-        Medic

 

Four Field Softball Complex  (Eagle)              Pavilions

-        Democracy                                    American Pavilion

-        Freedom                                        Texas Pavilion

-        Liberty

-        Peace

 

Mayor Pro Tem Mariott moved approval of the staff recommendation.  Motion was seconded by Councilman Maloney which carried unanimously, 7-0.

 

FOR:  McIlhaney, Mariott, Massey, Maloney, Garner, Silvia, Hazen

AGAINST:  None

 

Council continued discussion of the workshop items not completed prior to executive session.  

 

Workshop Agenda Item No. 3 -- <SPAN style="mso-tab-count: 1"> </SPAN>Presentation, discussion, and possible action on the City's Financial Forecast and FY 02 Proposed Budget Preview.

 

Budget and Strategic Planning Manager Jeff Kersten presented the city's financial forecast in each fund and an overview of assumptions for preparing the proposed FY 02 budget.    Mr. Kersten described significant issues in the proposed budget such as the revenue estimates, monies for one time expenditures and ongoing expenditures, and sales tax growth. 

 

The proposed budget will be presented on August 9th council meeting and special budget workshops.  

 

No action was taken.

 

Workshop Agenda Item No. 5 -- </SPAN>Agenda Request by Councilmembers<o:p></o:p>

 

</SPAN>Discussion and possible action on the creation of a Greenways Advisory Board.

 

Mayor Pro Tem Mariott made a motion to not create a Greenways Advisory Board.   Seconded by Councilman Garner. 

 

Discussion was held by the council on the purpose or charge of a committee.   Other comments related to utilizing the current Brazos Greenways Council as a "sounding board" on greenway issues related to the Greenway Plan.

 

Councilman Mariott withdrew his motion.     Councilman Garner withdrew the second. 

 

Councilman Silvia made a motion to utilize the expertise of individuals who have a specialty in greenways when staff is working on certain projects.    Also, council will place on future workshops on overall planning issues. 

 

Motion seconded by Councilman Garner, which carried unanimously, 7-0.

 

FOR:  McIlhaney, Mariott, Garner, Massey, Maloney, Silvia, Hazen 

AGAINST:  None

 

Workshop Agenda Item No. 6 -- <SPAN style="mso-tab-count: 1"> </SPAN>Council Calendars<o:p></o:p>

<SPAN style="mso-tab-count: 1"></SPAN>Citizen Committee Orientation, 7/30, 6:30 p.m., Council Chambers

<SPAN style="mso-tab-count: 1"></SPAN>Council Workshop and Regular Meetings, 8/9, 8/23

<SPAN style="mso-tab-count: 1"></SPAN>Texas Transportation Summit, 8/15 - 8/17, Irving

Joint Legislative Retreat-City of College Station, Bryan, Texas A&M, Brazos County,

8/30-  8/31, G. Rollie White Visitor’s Center

<SPAN style="mso-tab-count: 1"></SPAN>Trip to Washington D.C., 9/16 - 9/18

Employee Banquet, 10/26, Brazos Center

<SPAN style="mso-tab-count: 1"></SPAN>TML Annual Conference, 11/28 – 11/30, Houston

<SPAN style="mso-tab-count: 1"></SPAN>Congress of Cities, 12/4 - 12/8, Atlanta, Georgia

Legislative Committee meeting, July 31 <![if !supportEmptyParas]><![endif]> <o:p></o:p>

 

Discussion of workshop items concluded.   

 

Regular Agenda Item No. 13 -- </SPAN>Executive Session

At 8:50 p.m. Mayor McIlhaney announced that the Council would reconvene into executive session pursuant  to Sections 551.071, 551.072, 551.074, and 551.086 of the Open Meetings Act, to seek the advice of the city attorney, to consider the purchase of real property, the evaluation of


public officer, and economic development negotiations.   See executive session items on page 3 and 4. 

 

Regular Agenda Item No. 14 -- </SPAN>Final action on executive session, if necessary. 

 

Council returned to open session at 12:05 a.m. Friday, July 27, 2001.   No action was taken.

 

Regular Agenda Item No. 15 -- Adjourn.

<o:p></o:p>

Hearing no objections, the meetings adjourned at 12:06 a.m. Friday, July 27, 2001.<SPAN style="mso-tab-count: 1"><![if !supportEmptyParas]><![endif]> <o:p></o:p> <![if !supportEmptyParas]><![endif]> <o:p></o:p> <![if !supportEmptyParas]><![endif]> <o:p></o:p> <![if !supportEmptyParas]><![endif]> <o:p></o:p> <![if !supportEmptyParas]><![endif]> <o:p></o:p> <![if !supportEmptyParas]><![endif]> <o:p></o:p> <![if !supportEmptyParas]><![endif]> <o:p></o:p> </DIV>

 

                                                           

                                                                                    APPROVED:

 

                                                                                    ______________________________

                                                                                    Mayor Lynn McIlhaney

ATTEST:

 

___________________________

City Secretary Connie Hooks