City Council



Lynn McIlhaney

James Massey



Mayor Pro Tempore

Ron Silvia



Larry Mariott

Winnie Garner



City Manager

Dennis Maloney



Thomas E. Brymer

Anne Hazen







College Station, Embracing the Past, Exploring the Future




DRAFT                                                       MINUTES

College Station City Council

Special Meeting

Wednesday, March 7, 2001 at 3:00 p.m.

City Hall Council Chambers, 1101 Texas Avenue

College Station, Texas




Agenda Item No. 1 -  Call to order.


Mayor McIlhaney called the special meeting to order at 3:00 p.m.  All councilmembers were present. 


Agenda Item No. 2 – Executive session.


At 3:02 p.m. Mayor McIlhaney announced that the council would convene into executive session pursuant to Section 551.074 of the Open Meetings Act to consider the evaluation of public officers.


Personnel {Gov’t Code Section 551.074}


a.      Planning and Zoning Commission

b.     Zoning Board of Adjustments

c.      Construction Board of Adjustments

d.     Parks and Recreation Advisory Board

e.      College Station Business Development Corporation

f.       City Council’s Legislative Affairs Committee


Agenda Item No. 3 - Final action on Executive Session, if necessary.


Council returned to open session at 5:50 p.m.  No action was taken.


Agenda Item No. 4 - Presentation, discussion and possible action on council appointed boards and committees.


Council held discussion on the Cemetery Committee, Historic Preservation Committee, Senior Advisory Committee, and Wolf Pen Creek Design Review Board.




Mayor Pro Tem Mariott suggested delaying the appointments of the Wolf Pen Creek Design Review Board and Facade Improvement Committee until the code review consultant brings forth his recommendations on committees outlined in the development codes.  


The City Manager and council discussed the role of the Cemetery Committee and the need to educate the entire board.  Mayor McIlhaney suggested amending the ordinance adding a section requiring all committee members to attend orientation.  Councilman Garner suggested including orientation information on the application.  Mayor Pro Tem Mariott recommended having a policy in place making it mandatory that all committee members attend orientation before they are sworn in.  This included reappointments as well. 


Councilman Maloney informed the council that the Historic Preservation Committee is now staffed by the Planning office.  The scope of the committee has broadened to include conservation and gentrification of neighborhoods.  Mayor McIlhaney suggested putting the Historic Preservation Committee under the Planning and Zoning Commission.  Councilman Maloney disagreed.  He emphasized the importance of the Planning and Zoning Commission and HPC members communicating on various issues, but he did not feel that the P&Z should appoint the HPC.   


City Manager Brymer agreed with appointing a Planning and Zoning Commissioner serve on the Historic Preservation Committee for communicating purposes. 


Councilman Garner recommended written guidelines to make the Historic Preservation duties more restrictive to provide that the members work more closely with the Planning and Zoning Commission.


The Council agreed with appointing a Planning and Zoning Commissioner to the Historic Preservation Committee.  Mayor McIlhaney indicated if a conflict occurs the council could change the policy.   


The council decided that a general orientation session for all committee members should take place this summer as well as an orientation conducted by department heads on specific duties and responsibilities of each board.  No other action was taken. 


Agenda Item No. 5 - Presentation, discussion and possible action regarding a College Student Advisory Committee.


Mayor McIlhaney explained that this item derived from a previous function she had with the TAMU student senate.   The students suggested the formation of a committee to meet with various departments.  The purpose of the meetings would be to inform the students on various policies.  It is also a good way to receive feedback from the students regarding problem areas.  Leadership should come from various groups such as MSC Student Body, International Students Association, Student Senate, Fraternities and Sororities.  A sunset clause should be set forth to end the committee if no efforts are made by the students.  Staff would meet with the students during the school year.    Staff will work on the establishment of this committee and bring back for council consideration. 



Agenda Item No. 6 - Presentation, discussion and possible action on Council policy and procedures.


Mayor Pro Tem Mariott recommended a formal process on how the council communicates during council meetings.  


City Manager Brymer asked the Council to inform him when they contact a department head on general issues.  Also, if agenda item coversheets are not clear, please notify him. 


Mayor Pro Tem Mariott stated that if information is needed from the staff the direction should come from council as a whole if it would take up a lot of staff time. 


Agenda Item No. 7 – Adjourn.


Having no further business and hearing no objections, the special meeting was adjourned at 6:15 p.m.


PASSED AND APPROVED this 12th day of April, 2001.







Mayor Lynn McIlhaney







City Secretary Connie Hooks