Mayor

City Council

 

 

Lynn McIlhaney

James Massey

 

 

Mayor Pro Tempore

Ron Silvia

 

 

Larry Mariott

Winnie Garner

 

 

City Manager

Dennis Maloney

 

 

Thomas E. Brymer

Anne Hazen

 

 

 

 

 

 

College Station, Embracing the Past, Exploring the Future

 

 

 

 

MINUTES

COLLEGE STATION CITY COUNCIL

Workshop and Regular Meetings

Thursday, February 22, 2001 at 3:00 p.m.

City Hall Council Chambers, 1101 Texas Avenue

College Station, Texas

 

COUNCILMEMBERS PRESENT: Mayor McIlhaney, Mayor Pro Tem Mariott, Councilmembers Silvia, Massey, Hazen, Maloney, Garner

 

STAFF PRESENT:  City Manager Brymer, Assistant City Manager Brown, City Secretary Hooks, City Attorney Cargill, Jr., Director of Human Resources O’Connell, OTIS Director Piwonka, Director of Public Works Smith, Director of Public Utilities Woody, Director of Fiscal Services Cryan, Budget and Strategic Planning Manager Kersten, Director of Development Services Callaway, City Planner Kee, Community Development Director Brumley 

 

Mayor Pro Tem Mariott called the workshop meeting to order at 3:03 p.m.

 

Agenda Item No. 1 - Discussion of consent agenda items listed for Regular Council Meeting.

 

12.7:  Discussion and possible action on a resolution determining a public necessity to acquire easement interest in certain property; giving notice of an official determination to acquire easement interest in property for the Parallel Water Transmission Pipeline Project, Phase 1 and establish procedures for the acquisition of easement interest in property.

 

Wastewater Division Manager Dale Schepers explained that the first phase of the parallel water transmission pipeline project would begin at Sandy Point Road, which is located in the county.  A parallel water transmission pipeline is a requirement to allow the city to expand the water production facilities beyond the present 18 million gallon capacity per day. 

 

Agenda Item No. 2 - Presentation, discussion, and possible action on an update on Easterwood Airport activities and future needs. This is Strategy #2, Vision Statement #7, "Proactive involvement in a regional approach to airport/air transportation."

 

Councilman Garner introduced Mr. John Happ, Director of Aviation at Easterwood Airport.  She expressed appreciation for his leadership role on the Regional Airport Task Force. 

 

 

 

 

Mr. Happ provided an update on various planning activities and issues related to the airport.   He presented the Master Plan as it related to the task force.  The task force consisted of 12-13 active members from different counties and is a fact-finding committee.  Due to lack of funding, the task force committee will use the Airport Master Plan update to address cargo flights, surrounding land use, and noise abatement.  Mr. Happ stated that he has contacted Wilbur Smith and Associates about a small market assessment evaluation.  The cost of this evaluation is approximately $20,000.   He requested the city’s financial assistance toward this study and explained the importance of seeking this firm’s input.  Council directed the City Manager to contact other local entities toward participating in the cost for this study.   In addition, Dean International may be able to allocate time toward this effort.   

 

Agenda Item No. 3 - Presentation, discussion, and possible direction regarding the development code update - Unified Development Code project.

 

City Manager Brymer reported that Lee Einsweiler with Duncan and Associates was unable to be present at this meeting.   Council directed the City Manager to contact Mr. Einsweiler to schedule a special meeting on or before March 8, 2001. 

 

Agenda Item No. 4 - Presentation, discussion and possible action on the update to the City's Strategic Plan, and the FY 02 Strategic Planning and Budget calendar.

 

Budget and Strategic Planning Manager Jeff Kersten presented an update of the 2000-2001 Strategic Plan.   The plan contained 32 strategic issues and 75 implementation plans.  

 

Mr. Kersten reviewed the following Vision Statements and strategies: 

 

Vision Statement #1: As a result of our efforts, citizens will access the highest quality of customer focused city services at reasonable cost.

 

STRATEGY #1           Create a Motivating Work Environment

STRATEGY #2           Take Steps to Ensure Representational Funding for Multi-Jurisdictional Funding Requests

STRATEGY #3           Ongoing Evaluation of the Use of Hotel/Motel Fund Revenues to Enhance College Station’s Tourism Economy

STRATEGY #4           Examine Facilities, Technology and Personnel to Ensure Adequate Customer Service

STRATEGY #5           Constant Evaluation of Sales Tax Issues

STRATEGY #6           Constant Evaluation of Possible Impacts of Electric Utility Deregulation

 

Vision Statement #2: As a result of our efforts, citizens will live in a safe, secure and healthy environment.

 

STRATEGY #1           In Depth Review of Development Trends and New Roadways as They Pertain to Annexation

STRATEGY #2           Develop Goals and Strategies to Attain the ISO Rating

STRATEGY #3           Adequate Street Lighting Citywide


 

STRATEGY #4           Development of a Holistic Program for Breaking the Cycle of Poverty and Intervention for Families in Crisis

STRATEGY #5           Toxic Waste Disposal Enhancement

 

Vision Statement #3: As a result of our efforts citizens will live in a clean environment that enhances and protects the quality of life.

 

STRATEGY #1           Stronger Code Enforcement in Residential Areas

STRATEGY #2           Determine Possible Funding Sources to Address Implementation of Greenways System

STRATEGY #3           Expand Recycling Programs

 

Vision Statement #4: As a result of our efforts, citizens will be enriched by a range of cultural arts and recreational opportunities provided through citywide initiatives and collaborative efforts.

 

STRATEGY #1           More Emphasis on Making Parks More Intergenerational

STRATEGY #2           More Interaction Between Parks Advisory Board and Planning and Zoning and Shared Vision With Council

STRATEGY #3           Continue to Update Comprehensive Plan Regarding Parks System

STRATEGY #4           Connectivity Between Greenways and Parks

STRATEGY #5           Continued Emphasis on Parks Maintenance to Quality Standards Through the Budget Process

STRATEGY #6           Develop Programs and Facilities for Senior Citizens

 

Vision Statement #5:     As a result of our efforts citizens will participate and contribute to the

well being of our community.

 

STRATEGY #1           Continue Facilitation of Neighborhood Associations

STRATEGY #2           Improve Citizen Access to Information About Their City Government

 

Vision Statement #6: As a result of our efforts citizens will easily travel to, within and from the community.

 

STRATEGY #1           Examine Roadway Standards to Ensure Adequate Roadway Planning for Future Traffic Needs

STRATEGY #2           Update Thoroughfare Plan More Frequently

STRATEGY #3           Improve Our “Pedestrian Friendliness” With Adequate Facilities

STRATEGY #4           Improvements to Public Transit System to Improve Rider Convenience, Reliability, and Accessibility for Senior Citizens

 

Vision Statement #7: As a result of our efforts citizens will contribute to and benefit from living in a strong and diverse economic environment.

 

STRATEGY #1           Promote Economic Development That Provides Adequate Economic Opportunity for Our Citizens

STRATEGY #2           Proactive Involvement in a Regional Approach to Airport/Air Transportation


 

STRATEGY #3           Continued Emphasis on a Proactive Retail Recruitment to Maintain/Grow Sales Tax Base

 

Vision Statement #8:  As a result of our efforts citizens will live in well-planned neighborhoods suited to community interests and lifestyles.

 

STRATEGY #1           Policy Emphasis to Prevent Residential Decline and Improve

Neighborhoods

STRATEGY #2           Policy emphasis on Ongoing Update/Revisions and Adhering to Comp Plan and Development Policies

 

No formal action was taken.

 

Agenda Item No. 6 – Presentation, discussion and possible action on the City’s FY 02

through FY 06 Financial Forecast.

 

Budget and Strategic Planning Manager Jeff Kersten presented this item.  He stated that the purpose of the forecast is to show the long term financial impact of external factors such as the economy, legislative changes, changes in the demographics of the community and policy choices made by the City.  It is a tool to look into the future and anticipate the likely financial impacts of strategic planning initiatives currently being implemented.  The forecast is based on assumptions regarding economic conditions and how those conditions impact the revenues of the City.  Also, it is based on assumptions regarding expenditure and past policy decisions. 

 

He presented the forecast for the General Fund, General Debt Service Fund, Electric Fund, Water Fund, Wastewater Fund, Sanitation Fund and Hotel/Motel Fund.  Also, the forecast is a comparison between the forecast and actual expenditures over the last five years. 

 

The council directed staff to draft a resolution opposing the Legislative Bill for expanding the August sales tax holiday on clothing and shoes from three days to two weeks.

 

Agenda Item No. 5 - Presentation, discussion and possible action regarding a report from the Planning and Zoning Commission related to protocol and process for Planning and Zoning cases before the Commission and Council.

 

Development Services Director Jim Callaway stated the Planning and Zoning Commission discussed improvements to the decision process on planning and zoning related cases before the Commission and Council.  On February 2, 2001, the Commission approved Report #00-021.  This report addressed procedural changes the Commission adopted. 

 

Planning and Zoning Commission Chairman Karl Mooney presented a report to Council.  Mr. Mooney reviewed the following:

 

 

 

 

 

 

Mayor Pro Tem Mariott indicated his preference that a verbal report is not necessary by the Planning and Zoning Liaison.  Councilman Garner suggested having the P&Z Liaison present at the Council meetings if questions arise. 

 

On April 12, 2001 council will meet jointly with the Planning and Zoning Commissioners to discuss alternative ways to consider zoning requests, amendments to the zoning ordinance and an appeal process for rezoning request that has been denied.  In addition, the notification requirements need to be addressed.  

 

This item continued after Hear Visitors. 

 

Agenda Item No. 7 - Council Calendars

Pizza with the Mayor, A&M Student Senate & International Student Senate, Conference Center, 2/21 7:00 p.m.-8:30 p.m.

Economic Development Conference, Dallas, 3/1

Special Council Meeting, Citizen Committee Review, 3/7

Council Workshop and Regular Meetings, 3/8, 3/22

Joint Retreat with Bryan and A&M Officials, 3/30-3/31

Strategic Planning Retreat, 5/14- 5/15

 

Agenda Item No. 8 – Hear Visitors

 

At 5:50 p.m. Mayor McIlhaney opened the floor for public comment.

 

Manuel Pina, 9308 Amberwood Court, addressed the council with concerns regarding the new Mariott Hotel adjacent to Woodcreek Subdivision.  Mr. Pina inquired about the city’s findings regarding previous concerns he presented to council on February 8, 2001. 

 

 

City Manager  Tom Brymer explained that the staff has gone to the site and is in the process of scheduling a meeting with the developer.   

 

James Russell, 9302 Amberwood Court, also expressed concerns regarding the Mariott Hotel project. Concerns related to lack of notification to residents about the project and other

commercial establishments near the neighborhood.  Mr. Russell urged the city to have a screened fence that would be built from the elevation of the parking lot.   He also inquired about building permits issued to potential restaurant near the site.  

 

Raymond Noel, 9306 Amberwood Court, addressed noise issues and suggested a barrier to absorb the noise.

 

Jeannie Baggett, 9310 Amberwood Court was concerned about the appearance for the lack of action by the city regarding their concerns.  Ms. Baggett inquired about the process of getting this issue on the City Council Agenda. 

 

No one else spoke.

 

Council continued discussion of Planning and Zoning protocol.  No formal action was taken. 

 

Agenda Item No. 9 – Executive Session

 

At 6:15 p.m., Mayor McIlhaney announced that the City Council would convene into executive session pursuant to Sections 551.071, 551.072, 551.074 and 551.086 of the Open Meetings Act, to seek the advice of the city attorney, to consider the purchase of real property, the evaluation of public officer, economic development negotiations, and competitive matters.

 

1.  Cause No. 43,098-85, Brazos County - Bryan v. College Station

2.  Cause No. 96-03168, Travis County – Bryan, et al. v. PUC (intervention)

3.  Cause No. 97-02587, Travis County – Bryan, et al. v. PUC (intervention)

4.  Cause No. 98-13391, Travis County – Bryan, et al. v. PUC (intervention)

5.  Cause No. 96-06940, Travis County – Bryan, et al. v. PUC (intervention)

6.  Cause No. 97-07000, Travis County – TMPA v. PUC (intervention)

7.  Cause No. 98-11817, Travis County – TMPA v. PUC (intervention)

8.  Cause No. GN002343, Travis County – San Antonio v. PUC (intervention)

9.  Cause No. GN002513, Travis County – San Antonio v. PUC (intervention)

10.  Cause No. 49,367-CCL2, Brazos County – Wilkerson v. College Station

11.  Cause No. 50,943-CCL – Brazos County – College Station v. SSC

Development, et al., Civil

12.  Action No. 01-98-011056-CV, Court of Appeals Gold v. College Station

13.  Docket Nos. TX96-2-000 and TX96-2-001, FERC – College Station, applicant

14. Cause No. 50,813-85, Brazos County – College Station v. Phillips Swager Associates, Inc.;  et al.

15. Cause No. 51,822-CC1, Brazos County  - Felder v. College Station

16. Cause No. 52,434-361, Brazos County – College Station v. Wolf Pen Creek, Ltd., et al. 

 


 

Competitive Matter {Gov’t Code Section 551.086}

Continued Evaluation of the City of College Station’s ability to provide electric utility service, advantages, disadvantages, to opt-in/stay out retail competition.

 

Economic Incentive Negotiations {Gov't Code Section 551.086}

Viatel

 

Real Estate {Gov’t Code Section 551.072}

Community Park

 

Personnel {Gov't Code Section 551.074}

Municipal Court Judge Annual Evaluation 

 

The council recessed the executive session at 7:06 p.m.  Mayor McIlhaney announced that council would reconvene the executive session following the regular meeting.

 

Regular Meeting

 

Mayor McIlhaney opened the regular meeting at 7:10 p.m.   All councilmembers were present.  She led the audience in the pledge of allegiance.  Craig Borchardt from Peace Lutheran Church provided the invocation. 

 

Mayor McIlhaney read the proclamation for Delta Sigma Theta Inc.  Raven Miller and members of the Delta Sigma Theta Inc. sorority accepted the proclamation.  Charles Cryan and Kathy Hubbard received recognition for excellence in financial reporting for FY 2000.  Kelley Cole received recognition for outstanding efforts in making the Census 2000 project a success.  Dr. Scott Shafer received recognition for his extensive support of the City’s vision statement and his efforts to enhance the community’s recreational opportunities and greenways.  Lance Simms received recognition for his outstanding accomplishment in achieving his Master of Science in Construction Science. 

 

Consent Agenda

 

12.1     Approved by common consent the minutes for City Council workshop and regular meeting on February 8, 2001.

 

12.2     Bid No. 00-32 – Approved by common consent the renewal of the annual agreement for janitorial services of all City offices with Professional Floor Services for an estimated annual expenditure of $168,452.  Funds available and budgeted in the General Fund, Public Works Department in the Facilities Maintenance Division.

 

12.3     Bid No. 01-40 – Approved by common consent the rejection of bids for improvements to Hallaran Pool located in Southwood Athletic Park.  Construction bids exceeded project budget by 50%.

 

12.4     Bid No. 01-41 – Approved by common consent a resolution for the purchase of hardware and software and installation to upgrade the AS400 and a resolution declaring intention to reimburse certain expenditures with proceeds from debt. Awarded to the lowest, responsible bidder meeting specifications, HTE, Inc. in the amount of $127,480.40.  Funds available and budgeted in the Capital Improvement Project, Technology Plan.

 

12.5         Approved by common consent the adoption of a resolution to award the construction contract for the resurfacing of Rock Prairie Road and Barron Road to Young Contractors, Inc. as

 

lowest responsible bidder in the amount of $512,711.00.  Funds available and budgeted in BVSWMA Funds and 1998 Major Thoroughfare Rehabilitation Bond Funds.

 

12.6         Approved by common consent the adoption of a resolution for a professional services contract with DynaSource, Inc., for the purchase, installation, training and support of LaserFiche

Software and Electronic Document Imaging System for an amount not to exceed $102,885 (RFP   

No. 00-116).  Approved the use of state contract vendors (QISVs) to procure the hardware and associated software required to support the Electronic Document Imaging System for an amount not to exceed $32,000.  Approved a resolution declaring intention to reimburse certain expenditures with proceeds from debt.  This is a total expenditure of $134,885.00.  Funds budgeted in the General Government, Capital Improvement Projects Fund.

 

12.7     Approved by common consent the adoption of a resolution determining a public necessity to acquire easement interest in certain property; giving notice of an official determination to acquire easement interest in property for the Parallel Water Transmission Pipeline Project, Phase 1; and establish procedures for the acquisition of easement interest in property.  The total cost estimate for acquisition of easement in all phases of the Parallel Water Transmission Pipeline Project is $1,323,400.  Funds available and budgeted in the Water Revenue Bond Fund.

 

12.8     Approved by common consent Ordinance No. 2494 ordering the general city/school election to be held on May 5, 2001.  Funds available and budgeted in the City Secretary FY 2001 budget.

 

12.9     Approved by common consent the approval of payment of water usage fee assessment for FY 2000-01 to the Brazos Valley Groundwater Conservation District in the amount of $88,638.00.  Funds available and budgeted in the Water-Operating fund.

 

12.10   Approved by common consent the adoption of a resolution approving Contract 01-029: Professional Services Agreement with Camp, Dresser & McKee (CDM) for engineering design and construction management for the Park Place Elevated Storage Tank Project.  The contract amount shall not exceed $359,300.00.  Funds available and budgeted in the water revenue bond fund.

 

12.11   Approved by common consent the agreement with Fulbright and Jaworski L.L.P. to expend up to $50,000 for legal services associated with Wolf Pen Creek, Ltd.  Funds available and budgeted in the Hotel/Motel fund.

 

12.12   Approved the first amendment to the Economic Development Agreement and Tax Abatement Agreement between the City of College Station, the Bryan/College Station Economic Development Corporation, and Heat Transfer Research Inc.  Approved by a vote of 6-0-1.  Councilman Garner abstained.     

 

12.13     Approved by common consent an interlocal agreement between the City of College Station and Burleson County for the sale of three 1998 police interceptors in the amount of $18,750.00.

 

12.14     Approved by common consent a resolution approving a professional services contract for a Needs Study, Special Analysis and Architectural Design for College Station's Municipal Court Capital Improvement Project.  Awarded to Hidell and Associates Architects in the amount of $249,000.00.  Funds available and budgeted in General Government Capital Improvement Project Fund.

 

Regular Agenda

 

Agenda Item No. 13.1 - Discussion and possible action on a contract for professional services to conduct cost-of-service and rate study for water and wastewater services with DMG Maximus for $38,500.00.  Funds available and budgeted in the water and wastewater funds.

 

Fiscal Services Director Charles Cryan stated that this contract is  one of three contracts the city has with DMG Maximus.  The total expense for all three contracts exceed $50,000. 

 

Mr. Cryan explained that this study will be conducted for water and wastewater cost of service and rate studies to provide as one of the deliverable models that the city will be able to use in the future to prepare subsequent cost-of-service and rate studies in house. 

 

Mayor Pro Tem Mariott made a motion to approve a Professional Services Contract with DMG Maximus in the amount of $38,500.00.  Motion seconded by Councilman Silvia, which carried by a vote of 7-0.

 

FOR: Mariott, Silvia, McIlhaney, Hazen, Maloney, Garner and Massey

AGAINST: None

 

Agenda Item No. 13.2 - Discussion and possible action on the donation of single-family property (corner of Preston and Churchill) to the local Habitat for Humanity affiliate and authorization for Mayor Lynn McIlhaney to execute the necessary documents.

 

Community Development Administrator Randy Brumley stated that the subject property was purchased by the city for $8,500 to use in providing affordable home-ownership opportunities to first-time homebuyers.  Habitat for Humanity has identified the lot as a favorable location for one of their client families and have requested this donation.   If approved, this action shall meet the city’s Consolidated Plan’s goals of facilitating the development of affordable housing and providing housing that promotes self-sufficiency. 

 

Habitat Director Trish Burk addressed the council regarding the sponsor and the selected family for the new home. 

 

 

 


 

Councilman Hazen made a motion to approve the donation of the single-family property located at the corner of Preston and Churchill to the local Habitat for Humanity.  Motion seconded by Councilman Maloney, which carried by a vote of 7-0.

 

FOR: Hazen, Maloney, McIlhaney, Mariott, Garner, Silvia and Massey

AGAINST:  None

 

Agenda Item No. 13.3 - Discussion and possible action approving the sale of a strip of real property needed for the widening of Texas Avenue and authorizing the Mayor to execute a Memorandum of Agreement and Deed to effect the conveyance.

 

Assistant City Manager Glenn Brown stated that the Texas Department of Transportation is planning to widen Texas Avenue, from Dominik Drive to FM 2818.  The property is a 0.197 acre strip of land located between Krenek Tap Road and King Cole Drive, approximately 518 feet of frontage along Texas Avenue and has a typical depth of 14 feet.  The parcel is out of the 5.79 acre tract recently purchased by the City from Mr. and Mrs. James Freeman.  The sale price is $67,311.00, which includes $66,511.00 for land and $800.00 for fencing.   

 

Councilman Maloney made a motion to approve the sale of real property needed for the widening of Texas Avenue and authorizing the Mayor to execute a Memorandum of Agreement and Deed to affect the conveyance.  Motion seconded by Councilman Silvia, which carried by a vote of 7-0.

 

FOR: Maloney, Silvia, McIlhaney, Mariott, Hazen, Garner and Massey

AGAINST:  None

 

Agenda Item No. 13.4 - Discussion and possible action on a revised bank depository contract with First American Bank.

 

Councilman Garner abstained from discussion of this item.

 

Director of Fiscal Services Charles Cryan explained the proposed revised contract.  Staff recommended approval of the proposed changes.   

 

Mayor Pro Tem Mariott made a motion to approve the agreement with First American Bank for Depository and associated services for the next three fiscal years.  Motion seconded by Councilman Massey, which carried a vote of 6-0, Councilman Garner abstained.

 

FOR: Mariott, Massey, McIlhaney, Silvia, Maloney and Hazen

AGAINST: None

ABSTAINED: Garner

 

Agenda Item No. 13.5 – Presentation, discussion and possible action on the City’s FY02-06 Financial Forecast.

 

This item was discussed during the workshop meeting.

 

 

Agenda Item No. 14 – Executive Session.  

 

At 7:53 p.m., Mayor McIlhaney announced that the Council would reconvene into executive session pursuant to Sections 551.071, 551.072, 551.074 and 551.086 of the Open Meetings Act,

 

to seek the advice of the city attorney with respect to pending and contemplated litigation, to discuss the purchase of real property, to consider the appointment and evaluation of public officers, economic development negotiations, and competitive matters.  

 

Agenda item No. 15 - Final action on executive session, if necessary.

 

Council returned to open session at 9:40 p.m.  Dennis Maloney made a motion to announce the City of College Station position on Electric Deregulation.  Motion seconded by Councilman Massey, which carried by a vote of 7-0.   Attached is a copy of the statement. 

 

Dennis Maloney made a motion to increase Judge Tripp Walters’s salary by 6% annually.  Motion seconded by Councilman Silvia, which carried by a vote of 7-0.  

 

Agenda Item No. 16. - Adjourn

 

Hearing no objections, the Workshop, Executive Session and Regular meetings were adjourned at 9:43 p.m.

 

PASSED AND APPROVED this 8th day of March 2001.

 

                                                                        APPROVED:

 

                                                                        ____________________

                                                                        Mayor Lynn McIlhaney

 

ATTEST:

 

________________________

City Secretary Connie Hooks