Mayor

City Council

Lynn McIlhaney

James Massey

Mayor Pro Tempore

Ron Silvia

Larry Mariott

Winnie Garner

City Manager

Dennis Maloney

Thomas E. Brymer

Anne Hazen

 

College Station, Embracing the Past, Exploring the Future

 

 

 

DRAFT                                                        MINUTES

College Station City Council

Workshop and Regular Meetings

Thursday, March 22, 2001 at 3:00 p.m. and 7:00 p.m.

City Hall Council Chambers, 1101 Texas Avenue

College Station, Texas

 

COUNCIL MEMBERS PRESENT:  Mayor McIlhaney, Mayor  Pro Tem Mariott, Councilmembers Maloney, Massey, Silvia, Hazen, Garner

 

STAFF PRESENT:  City Manager Brymer, Assistant City Manager Brown, City Attorney Cargill, Jr., City Secretary Hooks, Director of Development Services Callaway, Director of Fiscal Services Cryan, Director of Technology & Information Services Piwonka, Budget and Strategic Planning Manager Kersten, Director of Public Utilities Woody, Director of Economic Development Foutz, Director of Parks and Recreation Beachy, and Senior Planner Kuenzel

 

Mayor McIlhaney called the workshop meeting to order at 3:03 p.m. 

 

Agenda Item No. 1 - Discussion of consent agenda items listed for Regular Council Meeting.

 

No items were removed for discussion.

 

Agenda Item No. 2 - Presentation, discussion and possible action on economic development policies pertaining to City contracts, B/CS Economic Development Corporation Economic Development Guidelines, and other economic development policy issues.  This is Vision Statement #7, Strategy #1d, "Review incentive package guidelines as they relate to business parks."

Director of Economic Development Kim Foutz presented this item to address Vision Statement #7,Strategy #1d.  The purpose was to review incentive package guidelines as they relate to the business parks.  She discussed city contract provisions, B/CS EDC economic development guidelines, incentive threshold and economic impact analysis and other issues.  Ms. Foutz requested council direction on internal contract issues.    Council directed staff to defer the tax abatement issues back to the EDC for their review.   Also recommended was the promotion of our business park in national realtor publications.  No official action was taken.


Agenda Item No. 3 - Presentation, discussion, and possible action regarding a report on intergenerational parks.

Director of Parks and Recreation Steve Beachy and Dr. Scott Schafer from TAMU presented this item.  Mr. Beachy stated that the Parks and Recreation staff collected input from various age park user groups in September 2000.  The staff reviewed the survey results in October and a preliminary analysis was completed in November. 

Based upon these results, the staff developed proposed standards for park improvements to meet the identified intergenerational needs.  These proposed standards; along with the user groups survey data was given to the Parks Planning Class at Texas A&M University under the direction of Dr. Scott Shafer.   Dr. Schaffer stated that his class review parks sites and made recommendations that would enhance their intergenerational value. 

The students focused on the following College Station parks.

Anderson Park

Bee Creek Park

Edelweiss Park

Gabbard Park

Longmire Park

Parkway Park

Sandstone Park

Wolf Pen Creek Park

 

The students presented concerns and made intergenerational recommendations regarding the parks listed above.  Some of the Intergenerational recommendations were wider trails, sandy play areas and skating areas, beautification through landscaping, buffers, shade trees, and recreation areas for pets.  An additional item mentioned was the building of more restrooms. 

 

Council directed staff to move forward with this project during the budget process by including the conceptual parks standards presented today.   

Agenda Item No. 4 - Presentation, discussion, and possible action concerning proposed park maintenance standards for College Station.

This item was discussed during the regular session.

Agenda Item No. 5 - Council Calendars

Joint Legislative Committee Meeting, 3/21, 12:00-1:30 p.m., Bryan City Hall, Room 305

Brunch with the Mayor, 4/6, 11:30 a.m.-1:00 p.m., Lincoln Center

Council Workshop and Regular Meetings, 4/12, 4/26

Strategic Planning Retreat, 5/14- 5/15 – Del Lago

Legislative Update, 6/25, Dallas

AMCC Institute, 7/19-22, Wichita Falls

 

Agenda Item No. 6 - Hear Visitors

 

Council did not receive any public comments.

 


Agenda Item No. 7 – Executive Session

 

At 6:00 p.m., Mayor McIlhaney announced that the City Council would convene into executive session pursuant to Sections 551.071 and 551.086 of the Open Meetings Act, to seek the advice of the city attorney and to consider Economic Development negotiations.

 

1.  Cause No. 43,098-85, Brazos County - Bryan v. College Station

2.  Cause No. 96-03168, Travis County – Bryan, et al. v. PUC (intervention)

3.  Cause No. 97-02587, Travis County – Bryan, et al. v. PUC (intervention)

4.  Cause No. 98-13391, Travis County – Bryan, et al. v. PUC (intervention)

5.  Cause No. 96-06940, Travis County – Bryan, et al. v. PUC (intervention)

6.  Cause No. 97-07000, Travis County – TMPA v. PUC (intervention)

7.  Cause No. 98-11817, Travis County – TMPA v. PUC (intervention)

8.  Cause No. GN002343, Travis County – San Antonio v. PUC (intervention)

9.  Cause No. GN002513, Travis County – San Antonio v. PUC (intervention)

10. Cause No. 49,367-CCL2, Brazos County – Wilkerson v. College Station

11.  Action No. 01-98-011056-CV, Court of Appeals Gold v. College Station

12.  Docket Nos. TX96-2-000 and TX96-2-001, FERC – College Station, applicant

13. Cause No. 50,813-85, Brazos County – College Station v. Phillips Swager Associates, Inc.; et al.

14. Cause No. 51,822-CC1, Brazos County  - Felder v. College Station

15.Cause No. 52,434-361, Brazos County – College Station v. Wolf Pen Creek, Ltd., et al. 

 

Economic Incentive Negotiations {Gov't Code Section 551.086};

 

1.  Viatel

2.  Hotel/Conference Center

3.  New Business Park

 

Agenda Item No. 8 - Final action on Executive Session, if necessary.

 

Recessed from executive session at 7:00 p.m.

 

Regular Meeting

 

Mayor McIlhaney opened the regular meeting at 7:08 p.m.  All council members were present.  She led the audience in the pledge of allegiance.  Dr. Bruce Wood from Aldersgate Methodist Church provided the invocation.  Mayor McIlhaney read the proclamation for Red Cross Month.  Kathy Quintana accepted the proclamation.  Mayor McIlhaney read the proclamation for Big Event.  Marcie Sandford accepted the proclamation.  Mayor McIlhaney read the Point of Light Award.  Kimberly Hall received the Points of Light Award for 100 Days of Learning and Jeannie Heller Goss received the Points of Light Award for Project Unity. 

 

Consent Agenda

10.1     Bid No. 99-42 – Approved by common consent the renewal of annual contract for Sensus Water Meters to U.S. Filter for an annual estimated expenditure of $107,893.25.  Funds available in Inventory Asset Account and charged to the appropriate project as used.

10.2     Bid No. 01-15 – Approved by common consent a resolution approving a construction contract for Phase II and III Landscape Development for the Business Center at College Station; and 2) a resolution declaring intention to reimburse certain expenditures with proceeds from debt.  Awarded to lowest, responsible bidder meeting specifications, Marek Brothers Construction, Inc., in the amount of $247,872.  Funds available and budgeted for in the Business Park Fund.

10.3     Approved by common consent a resolution supporting the passage of HB3162 and its companion SB1474 relating to payment of fees or costs by credit card or electronic means.

10.4     Approved by common consent a professional services contract for the Longmire South Extension Project, Phase I and II (Project # ST-0100) to Walton & Associates Consulting Engineers, Inc. in an amount not to exceed $134,928.00.  Funds available in the General Obligation Bond Fund.

10.5     Approved by common consent a resolution authorizing a grant application to the Texas Parks and Wildlife Department (TPWD) for the funding of pond renovations in Brothers Pond Park.

10.6     Approved by common consent funding for Electric Transmission wheeling and loss payments for Year 2001. Total amount requested: $1,300,000.  Funds available and budgeted in the Public Utilities Electric Division Operating Budget.

10.7     Approved by common consent a consulting services contract with Mitchell & Morgan, L.L.P. to develop a master plan for the new class “A” business park in an amount not to exceed $116,164.00.  This is Vision Statement #7, Strategy #1b “Development New Business Park.”  Funds available and budgeted in the Business Park Fund.

 

Regular Agenda

 

Agenda Item No. 11.1 - Presentation, discussion, and possible action regarding Veterans Park and Athletic Complex development plans.

Director of Parks and Recreation Steve Beachy presented an overview of the Veterans Park and Athletic Complex and presented a video on the Veterans Park Memorial . 

Assistant Parks and Recreation Director Ric Ploeger presented a brief overview of the budgetary and development options I and II.  He stated Veterans Park is a 150-acre tract acquired in August 1998.  The park was officially named in October 1998 and the master plan approved on May 25, 2000. 

The site was acquired in 1998 in the amount of $1,500,000 from 1995 bond funds.  The amount of $2,120,000 (from 1998 bond funds) was budgeted for the master plan and initial development of the Park.  Of this amount, $1,168,000 is budgeted for O’Malley engineers for design services.  The archaeological study cost approximately $24,144 and approximately $1,850,000 was available for construction of Phase 1. 

Development Option I

Two softball fields without lights

Four soccer fields without lights

Parking

Soccer restroom building

Landscaping ($40,000)

Small maintenance building

Cost estimate approximately $1,940,000

 

Development Option II

Six soccer fields, two with lights

Delete maintenance building and add storeroom to the soccer restroom building

Parking

Landscaping ($40,000)

Cost estimate approximately $1,550,000

 

Staff and Parks Advisory Board recommended Development Option II.  This project would provide a complete “finished” product with ample funds for landscaping and other improvements. 

 

The following citizens spoke in favor of soccer and softball fields:

 

Jim Jett, 1206 King Arthur Circle

Greg Hutchinson, 1102 Paintbrush Circle

Pete Creco, 3821 Ravenwood

 

Councilman Maloney made a motion to approve Development Option II as the Development Option I, any additional money would be used for benches and an increase in landscaping at the soccer fields.   Motion seconded by Councilman Garner.

 

Council and City Manager held discussions on possible funding sources.

 

Councilman Massey suggested Option I with lights.  Mayor Pro Tem Mariott agreed. 

 

Mayor Pro Tem Mariott made a substitute motion to approve Development Option I with lights.  Motion seconded by Councilman Silvia.  Development Option I included six soccer fields and two softball fields. 

 

After a brief discussion, Mayor Pro Tem Mariott and Councilman Maloney withdrew their motion. 

 

Mayor Pro Tem Mariott made a motion to direct staff to bid for design of two-lighted softball fields, two-lighted soccer fields with four to six soccer fields as options.  This would include parking, landscaping etc.  Also, identify funding sources for this project.  Motion seconded by Councilman Silvia, which carried by a vote of 7-0.

 

FOR: Mariott, Silvia, McIlhaney, Garner, Hazen, Massey and Maloney

AGAINST:  None

 

Council recessed at 8:34 p.m.

Council reconvened in open session at 8:42 p.m.

 

Agenda Item No. 11.2 - Public hearing, discussion, and possible action on a resolution adopting the 30/60 Study Area.

 

Senior Planner Sabine Kuenzel presented this item.  Ms. Kuenzel explained that there are six issues from the Planning and Zoning Commission regarding amendments to the thoroughfare plan. 

 

North/South Road Connections, Add Collector System

 

An additional minor collector system through Sub-Areas 4B, 5 and 6 tot he recommended Thoroughfare Plan change.  The Plan would require future private development to incorporate eventual connections between FM 30 and 60 and eventually back to FM 158.

 


Land Use – Sub-Areas 5

 

The Highway 158 frontage could be a commercial corridor as long as strip commercial impacts are mitigated. 

 

Land Use-Sub-Areas 6

 

Staff recommendation is medium single family with buffers.

 

Land Use-Sub-Areas 7C

 

Recommendations for this area were high-density single family.  Also, office uses be permitted if requested.

 

Mixed Use and the PDD

 

Staff  changed the Sub-Ares recommendations for the mixed-use areas between FM 30 and 60 to clarify, which standard zoning classifications could be, acceptable alternatives to a PDD submittal.  The area on the south side of FM 30 east of Linda Lane,  PDD’s are still recommended as the only zoning for these particular areas due to the challenges the sites present to both the development community and to the surrounding areas.

 

Linda Lane Extension

Future extension would impact the residents of Linda Lane and Harvey Hillsides subdivision.  Due to city policies regarding connectivity, staff recommends that Linda Lane remain as a major collector on the Thoroughfare Plan.

 

Mayor McIlhaney opened the public hearing. 

The following citizens addressed the council.

John Vilas, 15 Ranchero, addressed concerns regarding lighting of the athletic fields in Veterans Park, traffic safety and the unique corridor being applied to Highway 30 in the study. Limit commercial development to weekday business professional offices.  Also, he suggested the city adhere to the College Station Zoning Ordinance when considering future development.

Connie Ferguson, 14 Vista Lane, addressed concerns regarding traffic and lighting issues. 

 

Mayor McIlhaney closed the public hearing.

Mayor McIlhaney and Councilman Maloney suggested delaying this project until council received information regarding the subdivision ordinances. 

Mayor Pro Tem Mariott agreed with delaying the plan, but in the meantime, we should not prevent development.

Mayor McIlhaney directed staff to place this item on the April 12, 2001 workshop agenda and consideration at the regular meeting.   This would give staff time to review the overlay districts and other issues brought forth.

 

Agenda Item No. 11.3 - Presentation, discussion and possible action on a report on preliminary strategic planning and budget priorities for fiscal year 2002.

Budget and Strategic Planning Manager Jeff Kersten presented a summary of key budget issues for the next year.  These issues addressed  both the strategic plan and needs identified by departments to address growth and changing needs in the City.  The information was organized by Vision Statement to show how these items fit in with the Council identified vision.  As the Strategic Planning process and budget process move forward, these and other items will be prioritized based on how they move the strategic plan forward.   Mr. Kersten reviewed the Preliminary budget Issues for FY 2002.

 

No formal action was taken.

 

Workshop Agenda Item No. 4 -  Presentation, discussion and possible concerning proposed park maintenance standards for College Station.

Director of Parks and Recreation Steve Beachy presented a brief overview of the plan.  The Department has developed proposed park maintenance standards that will move the staff to an “outcome” based approach.  The proposed standards and maintenance specifications are intended to produce a higher quality final product in which the department currently strives for.  In effect, this will increase level of service. 

 

After a brief discussion, council directed staff to bring forth priority issues during the budget process on how to implement these standards in stages. 

 

Councilman Massey made a motion to approve the proposed park maintenance standards for College Station as presented.  Motion seconded by Councilman Silvia which carried by a vote of

7-0. 

 

FOR:  Massey, Silvia, McIlhaney, Mariott, Hazen, Maloney and Garner

AGAINST: None

 

Agenda Item No.12 - Executive Session

 

At 10:27 p.m., Mayor McIlhaney announced that the City Council would reconvene into executive session pursuant to Sections 551.071 and 551.086 of the open meeting act, to seek the advice of the city attorney, and to consider economic development negotiations.  Refer to executive session list previously mentioned. 

 

Agenda Item No. 13 - Final action on executive session, if necessary.

 

The council concluded the executive session at 11:22 p.m. March 22, 2001.   They returned to open session.  The following action was taken. 

 

Councilman Silvia made a motion to authorize the mayor to sign the document to allow the sale of Viatel property to TAMU System upon payment of $435,000 plus taxes with a release option to purchase as to TAMU System with documents subject to approval by legal.  Motion seconded by Councilman Maloney, which carried by a vote of 6-0-1, Councilman Massey abstained.

 

FOR:  Silvia, Maloney, McIlhaney, Mariott, Garner and Hazen

AGAINST:  None

ABSTAINED: Massey

 

Agenda Item No. 14 - Adjourn

 

Hearing no objections, the workshop, regular and executive sessions were adjourned at 11:25 p.m. on March 22, 2001.

 

PASSED AND APPROVED this 12th day of April, 2001. 

 

 

 

APPROVED:

 

 

___________________________

Mayor Lynn McIlhaney

 

 

ATTEST:

 

 

_______________________

City Secretary Connie Hooks

 

 

 

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