Mayor

City Council

Lynn McIlhaney

James Massey

Mayor Pro Tempore

Ron Silvia

Larry Mariott

Winnie Garner

City Manager

Dennis Maloney

Thomas E. Brymer

Anne Hazen

   

College Station, Embracing the Past, Exploring the Future

 
 

MINUTES

College Station City Council

Workshop and Regular Meetings

Thursday, October 11, 2001 at 3:00 p.m. and 7:00 p.m.

City Hall Council Chambers

COUNCILMEMBERS PRESENT: Mayor McIlhaney, Councilmembers Maloney, Silvia and Hazen

COUNCILMEMBERS ABSENT: Mayor Pro Tem Mariott, Councilmembers Massey and Garner

STAFF PRESENT: City Manager Brymer, Assistant City Manager Brown, City Attorney Cargill Jr., City Secretary Hooks, Budget and Strategic Planning Manager Kersten, Director of Fiscal Services Cryan, Development Services Director Callaway, Director of Economic Development Foutz, Office of Technology & Information Services Director Piwonka and Senior Planner Battle

Mayor McIlhaney called the meeting to order at 3:06 p.m.

Workshop Agenda Item No. 1 -- Discussion of consent agenda items.

No items were removed for discussion

 

Workshop Agenda Item No. 2 -- Demonstration of the newly acquired and outfitted City of College Station Mobile Operation Center.

City Manager Brymer thanked the City Council for authorizing the allocation of funds for the purchase of the Mobile Operation Center. The Mobile Operation Center is used for critical field command situations for major police and fire incidents and a variety of community events. Mayor McIlhaney recessed the meeting at 3:12 p.m. to tour the Mobile Operation Center. Council returned at 3:35 p.m.

 

 

 

 

Workshop Agenda Item No. 3 -- Presentation, discussion and possible action on reports of the activities and operating results of the Northgate Parking System.

Director of Fiscal Services Charles Cryan and Fire Marshal Jon Mies reviewed the proposed changes to the Northgate Parking System. Mr. Mies stated that the proposed rate ordinance will provide for flexible fees based on appropriate conditions.

The proposed rate structures for on-street parking are:

Zone One, an area bordered by University Drive on the South, College Main on the West, Nagle on the East and the city limits of College Station on the North.

$.50 per hour between the hours of 6:00 a.m. and 9:00 p.m. 90 minute time limit

$1.50 per hour between the hours of 9:00 p.m. and 2:00 a.m. 4-hour time limit

Zone Two, an area bordered by University Drive on the South, Wellborn Road on the West, College Main on the East and the city limits of College Station on the North.

$.50 per hour between the hours of 6:00 a.m. and 7:00 p.m. 90 minute time limit

$1.50 per hour between the hours of 7:00 p.m. and 2:00 a.m. 4 hour time limit

On street meters in zone two will be free between the hours of 6:00 a.m. and 2:00 p.m. on Sundays.

Mr. Cryan reviewed the Income and Expense Report and the Northgate Parking Garage Fund Balance Sheet.

Mr. Cryan reiterated that the new rate ordinance would allow a range of fees that can be set based on conditions, as they exist in the area. Parking fees will be up to $3.00 per hour with actual fees generally in line with the original proposal for the parking lot and garage with daytime parking at $.50 per hour and evening parking at $1.50 per hour. It is anticipated that the flexible rate would allow the city to provide free or reduced parking fees depending on activity in the Northgate area or as a means to stimulate activity in Northgate.

No action was taken.

Workshop Agenda item No. -- Presentation, discussion and possible action regarding Art in Public Places Program.

Director of Technology and Information Services Linda Piwonka and Executive Director of the Brazos Valley Arts Council David Romei made a presentation regarding public art. Ms. Piwonka stated that this program began in 1997 as a collaborative effort between the College Station, Bryan and the Arts Council. Previously, the program was funded at approximately $20,000 annually. In the FY02 Budget, Council approved a Service Level Adjustment of $150,000. The additional funding of $150,000 will be used for the acquisition of a representative sculpture/fountain located at the Wolf Pen Creek as well as additional representative work at the College Station Police Station. The funding and site selection will be presented as part of the annual budget preparation and the Executive Director of the Arts Council will contract the commissioning of work.

The goal is to build a permanent collection of outdoor art for the two cities while improving the quality of life. An additional goal was established by the city council to enhance the art in public places program by obtaining more representative art.

Ms. Piwonka recommended a policy or ordinance authorizing funds at a fixed percentage rate for art at future public facilities. This could be accomplished as part of the CIP planning and budgeting process. This would ensure a sculpture at each new public facility in College Station.

Council directed staff to prepare a draft document for their review at a future meeting.

Workshop Agenda Item No. 5 -- Council Calendars

Joint UDC Meeting with P&Z, 10/5, 1:00 p.m., Council Chambers Accreditation Celebration, 10/12, Tombstone, 6:00 p.m.

Citizen Committee Banquet, 10/15, CS Conference Center, 6:30 p.m.

Brunch with the Mayor, 10/19, Council Chambers,

Employee Banquet, 10/26, Brazos Center

TML Annual Conference, 11/28 – 11/30, Houston

Workshop Agenda Item No. 6 -- Hear Visitors

Marianne Oprisko, 14125 Renee Lane, addressed the Council regarding the marketing for the parking garage. She suggested improving the parking garage signs, restroom facilities signs, lighting and the installation of a change machine.

Workshop Agenda Item No. 7 -- Executive Session

At 5:12 p.m. Mayor McIlhaney announced that the City Council would convene into executive session pursuant to Sections 551.071 and 551.087 to the open meetings act, to seek the advice of the city attorney and to consider economic development negotiations.

  1. Cause No. 43,098-85, Brazos County - Bryan v. College Station
  2. Cause No. 96-03168, Travis County – Bryan, et al. v. PUC (intervention)

3. Cause No. 97-02587, Travis County – Bryan, et al. v. PUC (intervention)

4. Cause No. 98-13391, Travis County – Bryan, et al. v. PUC (intervention)

  1. Cause No. 96-06940, Travis County – Bryan, et al. v. PUC (intervention)

6. Cause No. 97-07000, Travis County – TMPA v. PUC (intervention)

7. Cause No. 98-11817, Travis County – TMPA v. PUC (intervention)

  1. Cause No. GN002343, Travis County – San Antonio v. PUC (intervention)
  2. Cause No. GN002513, Travis County – San Antonio v. PUC (intervention)
  3. Cause No. 49,367-CCL2, Brazos County – Wilkerson v. College Station

11. Action No. 01-98-011056-CV, Court of Appeals Gold v. College Station

12. Docket Nos. TX96-2-000 and TX96-2-001, FERC – College Station, applicant

13. Cause No.50,813-85, Brazos Co.-College Station v. Phillips Swager Assoc., Inc.; et al.

14. Cause No. 51,822-CC1, Brazos County - Felder v. College Station

15. Cause No. 52,434-361, Brazos County – College Station v. Wolf Pen Creek, Ltd., et al. 

16. Cause No. 28,765, Grimes County, Harold & Rosealice Trant vs Grimes County, City of College Station and City of Bryan

17. Lone Star Gas rate increase filed May 31, 2001.

  1. Legal strategies for Cox Communication Franchise Negotiations

Economic Incentive Negotiations {Gov't Code Section 551.087}; possible action

The City Council may deliberate on commercial or financial information that the City Council has received from a business prospect that the City Council seeks to have locate, stay or expand in or near the city with which the City Council in conducting economic development negotiations may deliberate on an offer of financial or other incentives for a business prospect. After executive session discussion, any final action or vote taken will be in public. The following subject(s) may be discussed:

1. Hotel/Conference Center

2. Compaq/Caldwell Watson, possible location in the Texas A&M University Research

Park

Agenda Item No. 8 -- Final action on Executive Session, if necessary.

Council returned to the regular meeting at 7:09 p.m. No action was taken.

Regular Meeting

Item No. 9:

Mayor McIlhaney opened the regular meeting at 7:10 p.m. She led the audience in the pledge of allegiance. Reverend Jerry House from Christ United Methodist Church provided the invocation.

Councilman Silvia moved to approve the absence requests from Mayor Pro Tem Mariott and Councilmembers Massey and Garner. Councilman Hazen seconded the motion, which carried by a vote of 4-0.

Mayor McIlhaney read the proclamation for National Disabilities Awareness Month. Susie Junek, Chairperson of the Mayor’s Committee on Employment of Persons with Disabilities accepted the proclamation.

Consent Agenda

10.1 Approved by common consent the minutes for City Council workshop and regular meeting, September 27, 2001 and special budget meetings, August 22, 2001, August 28, 2001 and September 5, 2001.

10.2 RFP No. 01-03 – Approved by common consent a non-standard contract with Tele-works for the purchase and installation of a utility billing automated customer service system in the amount of $83,500. Funds available and budgeted in the Electric Fund.

 

10.3 Bid No. 00-09 – Approved by common consent Change Order #1 for diesel fuel and gasoline in the amount of $96,575.00. Expenses will be charged to individual departments as used.

10.4 Bid No. 01-91 – Approved by common consent Resolution No. 10-11-2001-10.4 approving a construction contract for the Luther Street Wastewater Lift Station. Awarded to the lowest, responsible bidder meeting City of College Station Standard Bid Documents and Contract Requirements, Elliot Construction, in the amount of $587,825.00. Funds available and budgeted in the Wastewater Revenue Bond Fund.11.5.

10.5 Bid Number 01-97 – Approved by common consent Resolution No. 10-11-2001-10.5 approving a construction contract for the Electric System Right-of-Way Clearing. Awarded to the lowest responsible bidder meeting City of College Station Standard Bid Documents and Contract Requirements, National Tree Expert Company Inc. in the amount of $272,965.00. Funds available in the Electric Operating Funds & Capital Improvement Projects.

10.6 Bid No. 01-100 – Approved by common consent rejection of two bids received for the Grant-funded Public Water Supply Fluoridation System Replacement Project.

10.7 Approved by common consent Resolution No. 10-11-2001-10.7 determining need to acquire Fee Simple Interests and mineral interest for certain property located in Grimes County, Texas.

10.8 Approved by common consent proposed scope changes, with a net price decrease of $163,173.00, on the professional engineering services Contract No. 99-129, Camp Dresser & McKee, Inc. (CDM), Lick Creek Wastewater Treatment Plant (LCWWTP) and Trunk Line Sewer Extensions.

10.9 Approved by common consent Resolution No. 10-11-2001-10.9 relating to legislation that would clarify what services are included under "the services of a fire department" in the Interlocal Cooperation Act, Chapter 791, as amended by HB 785.

10.10 Approved by common consent Ordinance No. 2526 amending Chapter 10, "Traffic Code", of the Code of Ordinances of the City of College Station, Texas, by amending

certain sections; providing a severability clause; declaring a penalty; and providing an effective date.

Regular Agenda

Agenda Item No. 11.1 -- Public hearing, discussion and possible action on the creation of Reinvestment Zone #14; and discussion and possible action on the adoption of an Ordinance creating Reinvestment Zone #14 for commercial tax abatement in the Texas A&M University Research Park for an office building.

Economic Development Director Kim Foutz made a presentation establishing a Reinvestment Zone #14 for commercial tax abatement for 10 years. City staff is currently developing the tax abatement agreement and the City Council will receive a proposed agreement upon its completion. Caldwell Watson secured a ground lease in the Texas A&M University Research Park for an office building, which represented a $7,500,000 capital investment by December 31, 2002. Compaq agreed to lease 30,000 square feet of the new 69,000 square foot business facility and hire 6 new fill time and 60 new part time employees representing a gross payroll of $2,000,000.

An Economic Impact Analysis was conducted by the Economic Development Corporation and the Board recommended this project.

Total Estimated City Incentives Proposed were:

City Tax Abatement (8 years) $125,000

Building/permit/meter/tap fee N/A

Land N/A

Total $125,00

Other incentives are County tax abatement and EDC $50,000 cash.

Mayor McIlhaney opened the public hearing. No one spoke. Mayor McIlhaney closed the public hearing.

Councilman Silvia moved to approve Ordinance No. 2527 designating Reinvestment Zone #14 for commercial tax abatement in the Texas A&M University Research Park for an office building. Councilman Maloney seconded the motion, which carried by a vote of 4-0.

FOR: Mayor McIlhaney, Silvia, Maloney and Hazen

AGAINST: None

ABSENT: Mariott, Massey and Garner

Agenda Item No. 11.2 – Presentation, discussion and possible action on the adoption of the Eastgate Neighborhood Plan.

Senior Planner Lee Battle presented an overview of the Eastgate Neighborhood Plan. The Eastgate planning project is the second neighborhood plan being developed as part of the City’s neighborhood services program. The neighborhood planning process is primarily dependent on input and participation from citizens. The process included a number of public meetings, a citizen planning team, surveys and city staff input. Based on the information collected, the Citizens Planning Team made the following recommendations:

 

Implementation of the plan would depend on a number of factors such as citizen’s priorities, finances, and staff availability. Others may need to be addressed through future budget requests or capital programs.

The Planning and Zoning Commission and staff recommend approval of the plan.

The following citizens addressed the council regarding the Eastgate Neighborhood Plan:

John Painter, 1119 Merry Oaks

Bob Drolesky, 1109 Ashburn

Mayor McIlhaney stated that due to the absence of three councilmembers, action on this item will be delayed until the October 25, 2001 meeting.

Agenda Item No. 12 --The City Council may convene the executive session following the regular meeting to discuss matters posted on the executive session agenda for 10/11/2001.

The Council concluded its executive session prior to the regular meeting.

Agenda Item No. 13 --Final action on executive session, if necessary.

No action was taken.

Agenda Item No. 14 –Adjourn

Hearing no objections, the workshop, executive session and regular meetings were adjourned at 7:59 p.m., on Thursday, October 11, 2001.

PASSED AND APPROVED this 25th day of October, 2001.

 

APPROVED:

____________________

Mayor Lynn McIlhaney

 

ATTEST:

 

_________________________

City Secretary Connie Hooks