Mayor

City Council

 

 

Lynn McIlhaney

James Massey

 

 

Mayor Pro Temper

Ron Silvia

 

 

Larry Mariott

Winnie Garner

 

 

City Manager

Dennis Maloney

 

 

Thomas E. Brymer

Anne Hazen

 

 

 

 

 

 

College Station, Embracing the Past, Exploring the Future

 

 

 

 

MINUTES

College Station City Council

Workshop and Regular Meetings

Thursday, September 13, 2001 at 3:00 p.m. and 7:00 p.m.

City Hall Council Chambers

 

COUNCILMEMBERS PRESENT:  Mayor McIlhaney, Mayor Pro Tem Mariott, Councilmembers Massey, Maloney, Silvia, Garner and Hazen

 

STAFF PRESENT:  City Manager Brymer, Assistant City Manager Brown, City Attorney Cargill Jr., City Secretary Hooks, Budget and Strategic Planning Manager Kersten, Office of Technology & Information Services Director Piwonka, Director of Fiscal Services Cryan Development Services Director Callaway, Fire Chief Giordano and Staff Planner Jimmerson

 

Mayor McIlhaney called the workshop meeting to order at 3:04 p.m. with all Councilmembers present.

 

Workshop Agenda Item No. 1 -- Discussion of consent agenda items.

 

Councilmember Maloney commented on Consent Agenda Items No. 11.7, 11.14, 11.15 and 11.16.  

 

Workshop Agenda Item No. 2 -- Presentation, discussion and possible action on the FY 02 Strategic Plan and FY 02 Proposed Budget.

 

Budget and Strategic Planning Manager Jeff Kersten presented a brief overview of the proposed Strategic Plan.  At the Council’s retreat, the council identified strategies and implementation plans by vision statement.   A draft Strategic Plan was presented to Council on July 12, 2001 and July 26, 2001.  The plan is designed to align the priorities and the resources of the organization. 

 

Mr. Kersten summarized changes to various vision statements in the strategic planning document. 

 

Mr. Kersten presented a brief overview of the proposed budget.  The proposed budget FY 2001-2002 totaled $154,835,922 for all funds.  Of this amount $119,176,064 was proposed for operations and maintenance expenditures and $35,659,858 proposed for capital improvements projects. 

 

 

 

 

 

He presented additional items for council consideration.  These items were:

Fire Station #5 Operations and Maintenance (Phase 1 of 3) $229,583 (0.94 cents) General Fund

Veteran’s Park Phase One Operations and Maintenance $219,404 (0.90 cents) General Fund

Outside Agency Funding and Sister Cities Request $4,500 – General Fund

Interim CIP Projects $8,8891,000 – Street Capital Project Fund

 

These items totaled $9,344,467.  The proposed additions would increase the proposed budget by approximately $164 million dollars. 

 

No action was taken.

 

Workshop Agenda Item No. 3 -- Presentation, discussion and possible action on an implementation plan for changes to the Convention and Visitor’s Bureau in accordance with the Council’s Draft Strategic Plan, Fiscal Year 2001-02.

 

Fiscal Services Director Charles Cryan referenced a memo in the Council packets regarding the city's intent to fund and participate in the governance of a stand alone Convention and Visitors Bureau.  Also, included are steps and approximate dates needed to make some of the changes suggested in the Randall study. 

 

Mr. Cryan explained that the City of Bryan has an agreement with the Chambers of Commerce to provide similar services, however, they use an amendment to their contract to update the agreement annually.  The City of College Station has a contract with the Brazos Valley Sports Foundation with terms similar to those with the Chamber of Commerce, requiring a fiscal year notice before canceling the contract. 

 

Mr. Cryan requested Council’s direction regarding the 1-year notification requirement. 

 

Councilman Garner moved to direct staff to notify the Chamber of Commerce and the Brazos Valley Sports Foundation of the city’s intent not to extend agreements after October 1, 2002.  Also, to review the opportunities of separating the Chamber of Commerce and Convention and Visitors Bureau.  Councilman Maloney seconded the motion, which carried by a vote or 7-0. 

 

FOR: McIlhaney, Mariott, Massey, Maloney, Garner, Hazen and Silvia

AGAINST:  None

 

Workshop Agenda Item No. 4 -- Presentation, discussion and possible action on Covenants and Restrictions for the new Business Center at College Station generally located near the intersection of Highway 6 and Greens Prairie Road.

 

This item was removed by staff and will be placed on the September 27, 2001 agenda.

 

Council recessed for a short break.  The meeting reconvened at 4:21 p.m.

 

 

 

 

 

Workshop Agenda Item No. 5 -- Presentation, discussion and possible action on a water cost of service study and rate analysis.

 

Director of Fiscal Services Charles Cryan stated the city entered into a contract with DMG-Maximus to develop a cost-of-service study and rate analysis for the water and wastewater services in accordance with the city council’s policy of reviewing all fees every three years. 

 

The study suggested possible scenario’s of rate designs and wholesale rate changes. 

 

Staff did not make recommendations at this time.   This item was placed on the agenda for council review.   

 

No action was taken.

 

Workshop Agenda Item No. 6 -- Council Calendars

 

Trip to Washington D.C., 9/16 - 9/18

Special Council Meeting, 9/26, 12:00 noon

Joint UDC Meeting with P&Z, 10/5   

Citizen Committee Banquet, 10/15, CS Conference Center, 6:30 p.m.

Employee Banquet, 10/26, Brazos Center

TML Annual Conference, 11/28 – 11/30, Houston

 

Workshop Agenda Item No. 7 -- Hear Visitors

 

No one came forward to speak.

 

Workshop Agenda Item No. 8 -- Executive Session

 

At 4:48 p.m. Mayor McIlhaney announced that the City Council would convene into executive session pursuant to Sections 551.071, 551.072, and 551.087 of the Open Meetings Act, to seek the advice of the City Attorney, with respect to pending and contemplated litigation, to discuss the purchase of real property, and to consider economic development negotiations.

 

Cause No. 43,098-85, Brazos County - Bryan v. College Station

Cause No. 96-03168, Travis County – Bryan, et al. v. PUC (intervention)

Cause No. 97-02587, Travis County – Bryan, et al. v. PUC (intervention)

Cause No. 98-13391, Travis County – Bryan, et al. v. PUC (intervention)

Cause No. 96-06940, Travis County – Bryan, et al. v. PUC (intervention)

Cause No. 97-07000, Travis County – TMPA v. PUC (intervention)

Cause No. 98-11817, Travis County – TMPA v. PUC (intervention)

Cause No. GN002343, Travis County – San Antonio v. PUC (intervention)

Cause No. GN002513, Travis County – San Antonio v. PUC (intervention)

Cause No. 49,367-CCL2, Brazos County – Wilkerson v. College Station

Action No. 01-98-011056-CV, Court of Appeals Gold v. College Station

Docket Nos. TX96-2-000 and TX96-2-001, FERC – College Station, applicant

Cause No. 50,813-85, Brazos County – College Station v. Phillips Swager Associates, Inc.; et al.

 

Cause No. 51,822-CC1, Brazos County  - Felder v. College Station

Cause No. 52,434-361, Brazos County – College Station v. Wolf Pen Creek, Ltd., et al. 

Cause No. 28,765, Grimes County, Harold & Rosealice Trant vs Grimes County, City of College Station and City of Bryan

Lone Star Gas rate increase filed May 31, 2001

 

Real Estate {Gov’t Code Section 551.072}; possible action

The City Council may deliberate the purchase, exchange, lease or value of real property if deliberation in an open meeting would have a detrimental effect on the position of the City in negotiations with a third person.  After executive session discussion, any final action or vote taken will be in public.   The following subject(s) may be discussed.

 

1.  Airport follow-up from Retreat: Airport System and Site

 

Economic Incentive Negotiations {Gov't Code Section 551.086}; possible action

The City Council may deliberate on commercial or financial information that the City Council has received from a business prospect that the City Council seeks to have locate, stay or expand in or near the city with which the City Council in conducting economic development negotiations may deliberate on an offer of financial or other incentives for a business prospect.  After executive session discussion, any final action or vote taken will be in public.  The following subject(s) may be discussed:

           

            1. Hotel Conference Center

2. Universal Computer Services, Inc. possible expansion

 

Agenda Item No. 9 -- Action from Executive Session.

 

Council returned to the regular meeting at 7:00 p.m.  No action was taken. 

 

Regular Meeting

 

Item No. 10: 

Mayor McIlhaney opened the regular meeting at 7:06 p.m.  She led the audience in the pledge of allegiance.  Reverend Benjamin Aurand from St. Thomas Episcopal Church provided the invocation.

 

Mayor McIlhaney read a special proclamation regarding the terrorists attack in Manhattan, New York and Washington D.C.

 

Mayor McIlhaney read the proclamation for Constitution Week. 

 

Mayor McIlhaney read the proclamation for Prostrate Cancer Awareness Month.  Marcy Hosking, of the Brazos County Health Department, accepted the proclamation.

 

Jerry Duffey, employee of the Fire Department, received the SOAR award for an exceptional act of service that contributed to saving a life. 


 

Consent Agenda

11.1     Approved by common consent the minutes for City Council workshop and regular meeting August 23, 2001, special meeting June 20, 2001, special meeting July 11, 2001, special meeting August 6, 2001, and August 30-31, 2001.

 

11.2     Bid No. 99-102.  Approved by common consent a renewal of annual agreement for Tires.  Awarded contract renewal to Wingfoot CTS (Goodyear Commercial Tire) for annual estimated amount of $51,371.78.  Purchases made through an inventory account and charged back to various departments. 

 

11.3     Bid No. 00-87.  Approved by common consent a renewal agreement and Contract Change Order with The Greenery for landscape maintenance services at various municipal facilities. Awarded renewal agreement with The Greenery for an annual estimated expenditure in the amount of $223,913.00.  Funds available in FY 02 PARD Forestry and PUD budgets. 

 

11.4     Bid No. 00-115.  Approved by common consent a renewal agreement for street materials.  Awarded renewal to Texcon for $2,995.00, Young Contractors for $423,000.00 and Gulf States Asphalt for $49,240.00. Funds available and budgeted in the General Fund, Streets Maintenance and Streets Capital Improvement Projects.

 

11.5     Bid Number 01-50.  Approved by common consent Resolution No. 9-13-2001-11.05 approving a construction contractor for improvements to Hallaran Pool located in Southwood Athletic Park.   Award to the lowest, responsible bidder meeting specifications, Texas Southwest Aquatics, Inc., in the amount of $86,370. Funds available and budgeted in the General Fund, Parks and Recreation Special Facilities.

 

11.6     Bid Number 01-85.   Approved by common consent Resolution No. 9-13-2001-11.06 approving a construction contract for the Park Place 3 Million Gallon Composite Elevated Storage Tank. Recommend award to the lowest, responsible bidder meeting City of College Station Standard Bid Documents and Contract Requirements, CB&I Constructors, Inc. for the amount $2,967,000.00.

 

11.7     Approved by common consent Resolution No. 9-13-2001-11.07 of the City of College Station, Texas, to increase the number of members on the Board of Directors of the Brazos County Appraisal District and to change the method for appointing the members according to Section 6.03(b) of the Texas Property Tax Code. 

 

11.8     Approved by common consent Resolution No. 9-13-2001-11.08 approving the budget of

the Brazos County Emergency Communications District, Fiscal Year 2002.

 

11.9     Approved by common consent an amendment to the attachments to the inter-local agreement between the Cities of College Station and Bryan and Brazos County establishing the Brazos Animal Shelter and providing for the extension of a lease with the City of Bryan.

 

11.10   Approved by common consent a letter agreement with Ingram, Wallis & Company for Professional Auditing Services.  Staff recommends approval of letter agreement with Ingram,

 

 

Wallis & Company for $72,500 and $76,000 for the audit services for the City of College Station for the fiscal year ending September 30, 2001 and 2002 respectively.

 

11.11   Approved by common consent Ordinance No. 2516 approving a five year franchise agreement renewal with Mitchell Gas Services L.P. to gather, collect, receive, transport for collection and store oil, gas, or other fluids used or produced in connection with oil and gas operations in and around College Station.

 

11.12   Approved by common consent an agreement between the City of College Station and Fulbright and Jaworski L.L.P. to expend up to $100,000 for legal services associated with the hotel/conference center project in the Highway 30/60 corridor.

 

11.13   Approved by common consent an agreement to accomplish the donation of 4 single-family properties (316 Holleman, 320 Holleman, 411 Edward, 1109 Phoenix) to the local Habitat for Humanity affiliate.

 

11.14   Approved by common consent Resolution No. 9-13-2001-11.14 increasing the budget authority currently allowed by the Optional Relocation Program Guidelines and approval of Optional Relocation Program Rehousing Agreements between the City of College Station and three (3) eligible housing assistance applicants. As proposed, the budget allowance includes a combined maximum of $183,500 in construction costs for these three (3) projects, plus the costs of demolition and necessary temporary relocation expenses.

 

11.15   Approved by common consent the allocation of funding agreement between the City of College Station and the Brazos Valley Community Action Agency (BVCAA) for the use of $70,200 in federal HOME Program CHDO Set-Aside funding.

 

11.16   Approved by common consent a conveyance agreement to accomplish the donation of 2 single-family properties (1121 & 1123 Arizona) to the Brazos Valley Community Action Agency (BVCAA).

 

11.17   Approved by common consent a non-standard contract for educational services with THE POSITIVE AND TOTAL DIFFERENCE, of which obligates the city for $600 as our portion of the matching grant.

 

11.18   Approved by common consent Ordinance No. 2517 an amendment to Chapter 10 of the code of ordinances to prohibit parking on the North side of Inlow Boulevard from Angle Street to College Avenue / F. M. 308.

 

11.19   Discussion and possible action to make a nomination to the Board of Managers of the Brazos County Emergency Communications District.

 

Regular Meeting

 

Regular Agenda Item No. 12.1 -- Public hearing, discussion and possible action on a request to rezone 2.497 acres out of the Robert Stevenson Survey League A-54 located at

 

 

4121 State Highway 6 South from C-3 Planned Commercial and A-P Administrative Professional to C-1 General commercial.

 

Staff Planner Jessica Jimmerson presented an overview of the rezoning case.  The Planning and

Zoning Commission reviewed a rezoning request for this property on July 19, 2001 and recommended approval of C-1 zoning to Council.  Council denied the rezoning request for C-1 without prejudice on August 9, 2001.  At that time, Council asked the Planning and Zoning Commission for a report on the possibility of C-B zoning on this property.   Even though much discussion and deliberation was conducted at the Planning and Zoning Commission, a decision was not made on the appropriate rezoning for this property. 

 

Staff recommended approval of the requested C-1 zoning district because it is consistent with the Land Use Plan.   Other zoning districts that would be consistent with the Land Use Plan were

C-3, A-P and C-B. 

 

Veronica Morgan of Mitchell & Morgan Engineers of 511 University Drive stated the applicant has requested C-1 rezoning in order to prepare the property for future development.  However, the applicant was agreeable to C-B rezoning. 

 

Mayor McIlhaney opened the public hearing.  No one spoke.  Mayor McIlhaney closed the public hearing.

 

Councilman Maloney and Garner expressed undesirable uses in C-1 zoning.

 

Mayor Pro Tem Mariott moved to approve Ordinance No. 2518 rezoning 2.497 acres out of the Robert Stevenson Survey League A-54 from C-3 Planned Commercial and A-P Administrative Professional to C-B, Commercial Business.  Councilman Garner seconded the motion, which carried by a vote of 7-0.

 

FOR:  McIlhaney, Mariott, Massey, Maloney, Garner, Hazen and Silvia

AGAINST:  None

 

Regular Agenda Item No. 12.2 -- Public hearing, discussion, and possible action to rezone 19.62 acres for Pebble Creek, Phase 9A located south of Greens Prairie Road East. (01-162)

 

Staff Planner Jessica Jimmerson stated that the Pebble Development Group has requested the rezoning to continue development in the Pebble Creek Subdivision.  The Pebble Creek Subdivision is currently developed as R-1 Single Family.  The proposed rezoning is in compliance with the Land Use Plan and the approved Pebble Creek Master Plan.

 

Staff and the Planning and Zoning Commission recommended approval. 

 

Mayor McIlhaney opened the public hearing.  No one spoke.  Mayor McIlhaney closed the public hearing. 

 

 

 

 

Councilman Maloney moved to approve Ordinance No. 2519 rezoning 19.62 acres for Pebble Creek, Phase 9A from A-O Open to R-1 Single Family Residential.  Councilman Garner seconded the motion, which carried by a vote of 7-0.

 

FOR:  McIlhaney, Massey, Maloney, Garner, Hazen and Silvia

AGAINST:  None

ABSTAINED:  Mariott

 

Regular Agenda Item No. 12.3 -- Public hearing, discussion and possible action on the City of College Station 2001-2002 advertised ad Valero tax rate of $0.4777 per $100 valuation.  Also, discussion and possible action on scheduling and announcing the meeting date, time and place to adopt the tax rate.

 

Budget and Strategic Planning Manager Jeff Kersten explained the proposed tax rate of $0.4777 per $100 valuation.  This allocation of revenues will be utilized to fund the general debt service at $0.2931 cents per $100 valuation and operations maintenance at $0.1846 per $100 valuation in the General Fund.  This included the additional 1.84 cents to fund Phase 1 of the Fire Station #5 Operations and Maintenance, and the Operations and Maintenance of Veteran’s Park Phase 1.

 

Mayor McIlhaney opened the public hearing.

 

Mr. Dick Birdwell, 3 Forest Drive, spoke in opposition of the tax rate.

 

Mayor McIlhaney closed the public hearing.

 

Councilman Garner moved to schedule the tax rate vote on September 26, 2001 at 12:00 p.m. in the Council Chambers at 1101 Texas Avenue and place a notice in the local newspaper announcing the proposed tax rate at $0.4777.  Councilman Massey seconded the motion, which carried by a vote of 7-0.

 

FOR:  McIlhaney, Mariott, Massey, Maloney, Garner, Hazen and Silvia

AGAINST:  None

 

Regular Agenda Item No. 12.4 -- Presentation, discussion and possible action on City of College Station Proposed 2001-2002 Budget.

 

Budget and Strategic Planning Manager Jeff Kersten stated the City Council received the

proposed budget on August 9, 2001 and held budget workshops on August 22, 2001, August 28, 2001 and September 5, 2001.   The City Council held a public hearing on the proposed budget on August 23, 2001.  Mr. Kersten explained the City Charter requires that the City Council adopt a budget no later than September 27, 2001.

 

The proposed budget FY 2001-2002 totaled $154,835,922 for all funds.  Of this amount, $119,176,064 was proposed for operations and maintenance expenditures and $35,659,858

proposed for capital improvements projects. 

 

 

 

Councilman Silvia moved to approve Ordinance No. 2520 adopting the City of College Station 2001-2002 budget and with addition of four funding allocations per council discussion at their workshop meeting. The four items were:

 

Fire Station #5 Operations and Maintenance (Phase 1 of 3)  $229,583

Veteran’s Park Phase 1 Operations and Maintenance  $219,404

Outside Agency Funding and Sister Cities Request $4,500

Interim CIP Projects $8,891,000

 

Mayor Pro Tem Mariott seconded the motion and carried unanimously, 7-0.

 

FOR:  McIlhaney, Mariott, Massey, Maloney, Garner, Hazen and Silvia

AGAINST:  None

 

Council directed staff to hold a workshop meeting prior to the allocation of funds regarding outside agencies.

 

Regular Agenda Item No. 12.5 -- Presentation, discussion and possible action on adoption of the FY 02 Strategic Plan.

Budget and Strategic Planning Manager Jeff Kersten presented a brief overview of the proposed Strategic Plan.  At the Council’s retreat, the council identified strategies and implementation plans by vision statement.  A draft Strategic Plan was presented to Council on July 12, 2001 and July 26, 2001.  Staff presented revisions to the plan at the workshop meeting held prior to the regular meeting.  The plan is designed to align the priorities and the resources of the organization.

 

Councilman Maloney moved to adopt the strategic plan as presented.  Councilman Garner seconded the motion, which carried unanimously, 7-0.

 

FOR: McIlhaney, Mariott, Massey, Maloney, Garner, Hazen and Silvia

AGAINST:  None

 

Regular Agenda Item No. 13 and 14 -- Executive Session

Council concluded its executive session prior to the regular meeting.

 

Regular Agenda Item No. 15 -- Adjourn

Hearing no objections, the workshop, executive session and regular meetings were adjourned at 8:25 p.m. on Thursday, September 13, 2001. 

 

PASSED AND APPROVED this 27th day of September, 2001.

 

 

ATTEST:                                                                    APPROVED:

 

___________________________                              __________________________

City Secretary                                                             Mayor Lynn McIlhaney