Mayor

City Council

 

 

Lynn McIlhaney

James Massey

 

 

Mayor Pro Tempore

Ron Silvia

 

 

Larry Mariott

Winnie Garner

 

 

City Manager

Dennis Maloney

 

 

Thomas E. Brymer

Anne Hazen

 

 

 

 

 

 

College Station, Embracing the Past, Exploring the Future

 

 

 

 

MINUTES

College Station City Council

Workshop and Regular Meetings

Thursday, August 23, 2001 at 3:00 p.m. and 7:00 p.m.

City Hall Council Chambers

 

COUNCILMEMBERS PRESENT:  Mayor McIlhaney, Mayor Pro Tem Mariott, Councilmembers Massey, Maloney, Silvia, Garner and Hazen

 

 

STAFF PRESENT:  City Manager Brymer, Assistant City Manager Brown, City Attorney Cargill Jr., City Secretary Hooks, Budget and Strategic Planning Manager Kersten, Office of Technology & Information Services Director Piwonka, Director of Fiscal Services Cryan Development Services Director Callaway, Parks and Recreation Director Beachy, Fire Chief Giordano and Fire Marshal Mies

 

Mayor McIlhaney called the workshop meeting to order at 3:06 p.m. with all Councilmembers present.

 

Workshop Agenda Item No. 1 -- Discussion of consent agenda items.

 

Councilmember Hazen commented on the removal of Items No. 11.5, 11.6 and 11.13 from the consent agenda at the regular meeting. 

 

Workshop Agenda Item No. 2 -- Presentation, discussion and possible action on the Intergovernmental Work Plan.

 

City Manager Brymer reviewed the intergovernmental work plan that outlined potential joint projects with the City of Bryan.   It was suggested that the projects should benefit both entities.  The work plan is a prioritized list of possible projects that can be accomplished through cooperation with other local governmental entities.  The work plan included:

 

ü     Utilities

Consolidate water product/transmission system via inter-local agreement

Coordination of franchise agreements and rate cases

Northgate water inter-connect ILA

Northgate electrical inter-connect

Joint proposal to TAMU regarding electrical power supply

College Avenue Light Rail

West-side sewer service

 

ü     Transportation

University Drive East improvements (East Bypass to FM 158

Regional Airport

 

ü     Planning

City/County ETJ plat regulation

Regional Transportation Summit

Joint Planning and Zoning Commission Meetings

 

ü     Economic Development

Convention and Visitor Bureau/Tourism

 

ü     Community Facilities 

Performing Arts Center

 

No action was taken.

 

Workshop Agenda Item No. 3 -- Presentation, discussion and possible action on a resolution setting development fees.

 

Development Services Director Jim Callaway stated that on May 24, 2001, the Council considered a resolution to set development fees based on an 80% cost recovery rate consistent with the current budgetary and fiscal policy.  At that time, Council directed staff to develop fees with a lower percent of increase over current fees.

 

Mr. Callaway presented a resolution and schedule of proposed fees based on approximately 68% cost recovery.   The proposed fee increases were:

 

Amending Plats - 10% increase

ROW/Easement Abandonment - 20% increase

License to Encroach - 30% increase

Minor plats, Oil and Gas Permit Renewal - 50% increase

Site Plans, Master Plans, Plats, Infrastructure Inspections, Rezoning, CUP, ZBA Applications, Drainage Development Permits, and Zoning Documentation Letters – 100% increase

 

The proposed new fees were:

Subdivision regulation variance          $100.00

CUP Appeal                                        $195.00

CUP time extension                             $  60.00

PIP Permits                                         $150.00

Special District Review                      $200.00

PRC Cases                                          $150.00

Sign review for Zoning                       $  25.00

Prelim plat time extension                   $200.00

Ordinance Amendment Request          $120.00

Ordinance amendment request

with public hearing                             $325.00

 

 

Staff recommended approval of the proposed list.  The resolution provided an effective date of December 1, 2001. 

 

Following further comments by council, staff was directed to bring this item back within six months to a year regarding a fiscal policy on cost recovery.  In addition, staff was directed to consider the direct and in-direct cost for recovery of services provided by the department.

 

Council recessed for a short break.  The meeting reconvened at 4:24 p.m.

 

Workshop Agenda Item No. 4 -- Presentation, discussion and possible action regarding a report on the cost of services study for the College Station Parks and Recreation Department.

 

Parks and Recreation Director Steve Beachy presented an overview of a study contracted by DMG-MAXIMUS.  The study reviewed the Parks and Recreation fees charged for various programs and facilities operated by the Department.  The study determined full cost of services, which included direct and indirect cost.   The study also determined fees that do not meet current policy.  Currently the department is recovering 29.6 % overall. 

 

The Parks and Recreation Department currently collects fee in 48 separate accounts for the various programs, facilities, and services provided.  The Department received fee based revenue in the amount of approximately $889,000.

 

The current fees are reviewed annually by staff and the Parks and Recreation Board, and approved with the budget process.

 

The study recommended retaining current programming level, evaluate the structure for programs, increase fees with regard to market and approve a department policy statement.  The proposed effective date is January 1, 2002.  If the proposed fees are approved it would bring in an estimated amount of $83,241 additional revenue per year. 

 

This item will be considered at an upcoming meeting in September.   No action was taken.

 

Workshop Agenda Item No. 5 -- Presentation, discussion and possible action on recommendations by The Randal Travel Marketing, Inc. regarding the Convention and Visitors Bureau.

 

Director of Fiscal Services Charles Cryan reported that the city received a report from The Randal Travel Marketing in May 2001.  Staff developed an implementation plan included in the Draft Strategic Plan, Fiscal Year 2001-2002.   Included in the plan was an item to meet with

representatives from governmental agencies.  Representatives from the governmental agencies met and reviewed major findings of the report.  Items discussed were the possibility of the Convention and Visitors Bureau becoming a separate entity, and discussion of funding by all participants.

 

Mr. Cryan stated that the existing contract with the Chamber of Commerce for the operation of the Convention and Visitors Bureau provides that a one year notice be given to the Chairman of

 

its intent to fund and participate in the governance of a stand alone Convention and Visitors Bureau.  The deadline to notify the Chamber of Commerce is the end of September, 2001. 

 

Mr. Cryan requested Council’s direction regarding the 1-year notification requirement.

 

Royce Hickman, Executive Director of the Chamber of Commerce informed council regarding current changes being implemented within the Convention and Visitors Bureau. 

 

After a brief discussion, Council directed staff to include this strategic issue item on the September Council Workshop agenda for further deliberation. 

 

Workshop Agenda Item No. 6 -- Council Calendars

 

Council Workshop and Regular Meetings, 8/23, 9/13

Joint Legislative Retreat-City of College Station, Bryan, Texas A&M, Brazos County, 8/30-8/31, G. Rollie White Visitor’s Center

Trip to Washington D.C., 9/16 - 9/18

Employee Banquet, 10/26, Brazos Center

TML Annual Conference, 11/28 – 11/30, Houston

Congress of Cities, 12/4 - 12/8, Atlanta, Georgia

 

Workshop Agenda Item No. 7 -- Hear Visitors

 

Marianne Oprisko, 14125 Renee Lane, addressed the council regarding lighting of a parking lot near the Bennings building in Northgate.  She also addressed the traffic flow at the access into the new parking garage. 

 

Dick Birdwell, 3 Forest Drive, addressed the council regarding the Joint Water Production Transmission Project, Parking Garage, Drainage Utility Plan and an Economic Development plan to recruit retirees.

 

Workshop Agenda Item No. 8 -- Executive Session

 

At 5:52 p.m. Mayor McIlhaney announced that the City Council would convene into executive session pursuant to Sections 551.071, 551.072, and 551.086 of the open meetings act, to seek the advice of the City Attorney, with respect to pending and contemplated litigation, to discuss the purchase of real property, and to consider economic development negotiations.

 

Cause No. 43,098-85, Brazos County - Bryan v. College Station

Cause No. 96-03168, Travis County – Bryan, et al. v. PUC (intervention)

Cause No. 97-02587, Travis County – Bryan, et al. v. PUC (intervention)

Cause No. 98-13391, Travis County – Bryan, et al. v. PUC (intervention)

Cause No. 96-06940, Travis County – Bryan, et al. v. PUC (intervention)

Cause No. 97-07000, Travis County – TMPA v. PUC (intervention)

Cause No. 98-11817, Travis County – TMPA v. PUC (intervention)

Cause No. GN002343, Travis County – San Antonio v. PUC (intervention)

Cause No. GN002513, Travis County – San Antonio v. PUC (intervention)

 

Cause No. 49,367-CCL2, Brazos County – Wilkerson v. College Station

Action No. 01-98-011056-CV, Court of Appeals Gold v. College Station

Docket Nos. TX96-2-000 and TX96-2-001, FERC – College Station, applicant

Cause No. 50,813-85, Brazos County – College Station v. Phillips Swager Associates, Inc.; et al.

Cause No. 51,822-CC1, Brazos County  - Felder v. College Station

Cause No. 52,434-361, Brazos County – College Station v. Wolf Pen Creek, Ltd., et al. 

Cause No. 28,765, Grimes County, Harold & Rosealice Trant vs Grimes County, City of College Station and City of Bryan

Lone Star Gas rate increase filed May 31, 2001

 

Real Estate {Gov’t Code Section 551.072}; possible action

The City Council may deliberate the purchase, exchange, lease or value of real property if deliberation in an open meeting would have a detrimental effect on the position of the City in negotiations with a third person.  After executive session discussion, any final action or vote taken will be in public.   The following subject(s) may be discussed.

 

1.  Condemnation of land for City Center Project

2.  Marsh Reeves Land Acquisition

 

Economic Incentive Negotiations {Gov't Code Section 551.086}; possible action

The City Council may deliberate on commercial or financial information that the City Council has received from a business prospect that the City Council seeks to have locate, stay or expand in or near the city with which the City Council in conducting economic development negotiations may deliberate on an offer of financial or other incentives for a business prospect.  After executive session discussion, any final action or vote taken will be in public.  The following subject(s) may be discussed:

           

            1. Hotel Conference Center

2. Economic Development Prospects

 

Agenda Item No. 9 -- Action from Executive Session.

 

Council returned to the regular meeting at 7:00 p.m.  No action was taken. 

 

Regular Meeting

 

Item No. 10: 

Mayor McIlhaney opened the regular meeting at 7:06 p.m.  She led the audience in the pledge of allegiance. 

 

Consent Agenda

11.1     Approved by common consent the minutes for City Council workshop and regular meeting August 9, 2001 and special meeting June 21, 2001.

11.2         Bid #01-72 – Approved by common consent an annual bid for electric meters. Awarded to lowest, responsible bidder meeting specifications by item as follows: Priester Mell & Nicholson $27,261.20; Temple (Utiliserve, Inc.) $3,391.60; and Wesco $38,250.00 for a

 

total annual estimate of $68,902.80.   Funds available and budgeted in the Electric Inventory Fund and expensed as used.

11.3         Bid #01-73 – Approved by common consent an annual bid for various concrete and steel light poles. Awarded to lowest, responsible bidder meeting specifications by group as follows: Dealers Electric Supply $33,635.00; Techline, Inc. $146,622.00; and Ward Electric Supply $15,534.00 for a total annual estimate of $195,791.00.  Funds available and budgeted in the Electric Inventory Fund and expensed to various projects as used. 

11.4     Approved by common consent Resolution No. 8-23-01-11.04 approving an agreement with The 12th Man Foundation for placement of banners on street light poles within City rights-of-way.

11.5         Approved by connon consent Resolution No. 8-23-01-11.05 determining need for real property needed for the City Center Project. 

11.6         Discussion and possible action on a resolution setting development fees.

Mayor Pro Tem Mariott moved to approve Resolution No. 8-23-01-11.06 as presented.  Councilman Garner seconded the motion, which carried 7-0.  Council directed staff to bring this item forth within six months to a year regarding policy on cost recovery.  Also, consider the direct and in-direct cost of recovery for services provided by the department.

11.7     Approved by connon consent Resolution No 8-23-01-11.07 approving a construction contract for the Rock Prairie re-alignment project and a portion of the Rock Prairie waterline extension to Young Contractors Inc, in the amount of $1,087,767.30.

11.8     Approved by connon consent Resolution No. 8-23-01-11.08 authorizing the Mayor to sign a Landscape Maintenance Agreement with the Texas Department of Transportation.

11.9     Approved by common consent the second reading of a proposed five-year franchise agreement renewal with Mitchell Gas Services L.P. to gather, collect, receive, transport for collection and store oil, gas, or other fluids used or production in connection with oil and gas operations in and around College Station.

11.10     Approved by common consent a request for oversize participation in the amount of $36,625.00 for the extension of a 16-inch water line from its ending point on Luther Street West to near the intersection of Harvey Mitchell Parkway, approximately 882 feet, and the oversizing of a 12" water line through the property, approximately 800 feet.

11.11   Approved by common consent Change Order No. 6 to the construction contract with Elliott Construction, Inc. for the Northgate Water Main Relocation Project, Project No. WT-9805, reducing the contract amount by $112,214.00.

11.12   A letter agreement with Ingram, Wallis & Company for Professional Auditing Services, for $72,500.00 for the audit services for the City of College Station for the fiscal year ending September 30, 2001 and 2002.  This item was removed from the agenda with no action. 

 

11.13   Approved by common consent a Real Estate Contract between the City of College Station and Louise Marsh Reeves, individually and as Trustee of the Marsh-Reeves Trust, John Emory Marsh, Jr., Robert Emory Reeves, and Marsha Reeves Duemke for property generally located near the corner of Greens Prairie Road and Highway 6.  Councilman Maloney abstained from this item.

 

Regular Meeting

 

Regular Agenda Item No. 12.1 -- Public hearing, discussion and possible action on the City of College Station 2001-2002 Proposed Budget.

 

Budget and Strategic Manager Jeff Kersten presented a brief overview of the proposed budget.  The proposed budget FY 2001-2002 totaled $154,835,922 for all funds.  Of this amount $119,176,064 was proposed for operations and maintenance expenditures and $35,659,858 proposed for capital improvement projects. 

 

Mr. Kersten stated that the budget was presented to Council and a public hearing was held on August 9, 2001.   Mayor McIlhaney opened the public hearing.   No one spoke.  She closed the public hearing.

 

No action was taken.

 

Regular Agenda Item No. 12.2 -- Presentation, discussion and possible action regarding an Interlocal Agreement between the City of College Station and Brazos County.  The Interlocal Agreement establishes guidelines whereby the College Station Fire Department will provide Emergency Medical Services to Brazos County residents and sets a contract fee for which Brazos County will reimburse the city for emergency medical services provided.

 

Fire Chief Giordano presented an overview of the Interlocal Agreement between the City of College Station and Brazos County for emergency services.  The proposed Interlocal Agreement established a new three-year contract fee outlining how Brazos County will reimburse the City of College Station for services.  Under the Interlocal Agreement College Station will continue to bill each patient transported for specific services rendered. 

 

The Interlocal Agreement required Brazos County to reimburse the City of College Station $60,000 for the current fiscal year, $75,000 for fiscal year 2001-2002, and $1000,000 for fiscal year 2002-2003.  The agreement would be re-negotiated during the second half of fiscal year 2002-2003. 

 

This agreement did not include an indemnification clause or a hold harmless clause.  The County stated they are content with the language of the agreement and felt the county was covered by governmental immunity.

 

Staff recommended approval on the Interlocal Agreement.

 

 

Councilman Massey moved to approve the Interlocal Agreement for one year.  Councilman Maloney seconded the motion, which carried by a vote of 7-0.

 

FOR:  McIlhaney, Mariott, Massey, Maloney, Garner, Hazen and Silvia

AGAINST:  None

 

Regular Agenda Item No. 12.3 -- Presentation, discussion and possible action on an amendment to Chapter 10 of the Code of Ordinances to prohibit parking on certain streets in the Northgate area.  This is one of the final steps in the implementation of the Northgate parking Plan.

 

Fire Marshal Jon Mies presented the ordinance amendment that is required to complete the removal of fifty percent of the on-street parking in the Northgate area as recommended by the DeShazo study.  Any parking that remained in the institutional/business area will be metered after the College Main Parking Garage is opened.  The city will install 120 parking meters in the

area bounded by University Drive, Wellborn Road, Boyett, Louise, Cross and Nagle streets.  City staff proposed free parking in all spaces between 7:00 a.m.-2:00 p.m. on Sundays to accommodate members of the area churches. 

 

By removing on-street parking and the installation of parking meters, it will improve safety and increase mobility in the area as well as make enforcement easier.  Additional revenue will be generated as well.

 

The following citizens addressed the council with concerns regarding the proposed ordinance.  

 

Glenn Schroeder, 1304 Autumnwood Drive

Don Ganter, 6108 Pinto Run

Marianne Oprisko, 14125 Renee Lane

Robert Forrest, 109 College Main

Will McCollum, 4317 Maywood

 

Councilman Maloney moved to approve Ordinance No. 2515 amending Chapter 10 of the Code of Ordinances to prohibit parking on certain streets in Northgate area.  Motion seconded by Councilman Garner.

 

Councilman Silvia amended the motion to approve the plan with free parking for funeral processions and all day on Sunday.  Councilman Massey seconded the motion. 

 

Mr. Mies reminded the council that this item is to remove the on-street parking, not fees.

 

Council returned to the original motion.

 

Councilman Maloney moved to approve Ordinance No. 2515 amending Chapter 10 of the Code of Ordinances to prohibit parking on certain streets in Northgate area.  Motion seconded by Councilman Garner, which carried by a vote of 7-0.

 

 

 

FOR: McIlhaney, Mariott, Massey, Maloney, Garner, Hazen and Silvia

AGAINST:  None

 

Council directed staff to bring back a revenue analysis based on free parking on Sundays.

 

Regular Agenda Item No. 12.4 -- Presentation, discussion and possible action on appointments to the Planning and Zoning Commission.

 

Mayor McIlhaney stated that appointments to Planning and Zoning Commission were made at the Special Budget Workshop Meeting on August 22, 2001. 

 

Regular Agenda Item No. 13 -- The City Council may convene the executive session following the regular meeting to discuss matters posted on the executive session agenda for 8-23-2001. 

 

At 8:24 p.m., Mayor McIlhaney announced that the City Council would reconvene into executive session pursuant to Sections 551.071, 551.072, and 551.086 of the open meetings act, to seek the advice of the City Attorney, with respect to pending and contemplated litigation, to discuss the purchase of real property,  and to consider economic development negotiations.

 

Regular Agenda Item No. 14 -- Final action on executive session, if necessary.

 

Council concluded its executive session at 9:15 p.m.  They returned to open session.  No action was taken.

 

Regular Agenda Item No. 15 -- Adjourn

 

Hearing no objections, the workshop, executive session and regular meetings were adjourned at 9:15 p.m. on Thursday, August 23, 2001. 

 

PASSED AND APPROVED this 13th day of September, 2001.

 

                                                                                    APPROVED

 

 

                                                                                    ___________________

                                                                                    Mayor Lynn McIlhaney

 

ATTEST:

 

 

________________________

City Secretary Connie Hooks