Mayor

City Council

Lynn McIlhaney

James Massey

Mayor Pro Tempore

Ron Silvia

Larry Mariott

Winnie Garner

City Manager

Dennis Maloney

Thomas E. Brymer

Anne Hazen

 

 

 

 

MINUTES

College Station City Council

Workshop and Regular Meetings

Thursday, June 28, 2001 at 3:00 p.m. and 7:00 p.m.

City Hall Council Chambers

 

COUNCILMEMBERS PRESENT:  Mayor McIlhaney, Mayor Pro Tem Mariott, Councilmembers Hazen, Maloney, Silvia, Garner

 

COUNCILMEMBER ABSENT:      Councilman Massey

 

STAFF PRESENT:    Assistant City Manager Brown, City Attorney Cargill, Jr., City Secretary Hooks, Budget and Strategic Planning Manager Kersten, Community Development Administrator Brumley, Project Coordinator Balmain, Director of Public Works Smith, and Assistant to the City Manager Brandenburg

 

Mayor McIlhaney called the workshop meeting to order at 3:03 p.m.

 

Workshop Agenda Item No. 1 – Discussion of consent agenda items listed for Regular Council Meeting. 

 

10.4:  Water/Wastewater Manager Dale Schepers addressed concerns by council members regarding the cost for change orders relating to Contract Number 01-009. 

 

Mr. Schepers explained that the city or many of the utility companies are not aware of locations for underground utilities.

 

10.5:  Option contract between the City of College Station and Reeves for property generally located near the corner of Greens Prairie Road and Highway 6. 

 

Economic Development Director Kim Foutz clarified the option contract price.  Councilman Silvia expressed concern regarding the negotiated price being higher than the appraised value.

 


Workshop Agenda Item No. 2 – Presentation, discussion and possible action on the proposed Capital Improvements Budget for fiscal year 2001-2002. 

 

Director of Public Works Mark Smith presented an overview of the planned expenditures for capital projects during the upcoming fiscal year.  The CIP budget for 2001-2002 totaled $69,237,026. 

 

Included in the capital improvement budget are a number of large financial capital improvement projects:

·       Transportation street extension projects:   Jones Butler Road Phase II, Rock Prairie Road realignment, and Longmire extension

·       Transportation street rehab projects:  Graham Road Upgrade, Cherry Street Improvements, and Northgate Street Rehab

·       Parks:  Woodway and Veterans Park

·       Parking Garage:  Development of Pedestrian Promenade

·       Conventio nCenter Development and Development of Highway 30/60 Corridor

·       Business Park:  New Business Centers A and B

·       Electric Fund:  New Systems and Systems Expansion

·       Water and Wastewater Fund:  water, transmission and pipeline

 

Mr. Smith presented the Mini CIP Plan along with three options: 

·       Option A, in the amount of $8,891,000

·       Option B, in the amount of $8,916,000

·       Option C, in the amount of $8,969,000

 

Staff recommended Option  A in the amount of $8,891,000.

 

At the conclusion of the discussion, the council agreed on Option A.  Councilman Hazen expressed concern about the tax rate and suggested removing Dartmouth extension from Krenek Tap to 2818 project to alleviate a sizeable tax increase.

 

Council recessed at 4:30 p.m.  The meeting reconvened at 4:37 p.m.

 

Workshop Agenda Item No. 3 – Presentation, discussion, and possible action regarding survey findings for a “One-Stop” social service facility housing and social service providers in College Station.

 

Community Development Administrator Randy Brumley and Project Coordinator Gary Balmain presented an overview of the survey findings for a One-Stop social service facility.  Staff conducted a citizen’s survey and public hearings to determine if the community or agencies would support such a facility.  The findings were:

 

·       Citizens survey indicated no need for facility at present

·       No “Ground-Swell” of agency support for facility is evident at present

·       Information and Referral efforts of agencies are being directed at this issue

 

After the review of the survey results, consultation with industry consultants and service providers, staff recommended that a facility of this type was not warranted at this time.  Staff recommended the city coordinate with local agencies to ensure adequate support of Information and Referral efforts.  In addition, funds in the amount of $150,000 previously allocated toward public facilities be reallocated to other public facility projects, and that appropriate efforts be implemented in support of and for the enhancement of locally oriented Information and Referral Systems and Programs.

 

Workshop Agenda Item No. 4 – Presentation, discussion, and possible action regarding transportation projects and priorities for College Station.

 

Mayor McIlhaney suggested a Transportation Planning Regional Meeting before the November election.  This vision meeting would consist of the seven counties to review maps of the seven counties and begin the visioning process for the Council of Governments and Dean International. Assistant City Manager Brown stated that Jim Callaway is completing an implementation plan that addresses a visioning process with the Council of Governments and Dean International.   Mr. Brown stated that Dean International was not available to appear before the council on July 12, 2001 and have rescheduled the Airport Study for August 9, 2001.

 

Workshop Agenda Item No. 5 – Council Calendars

 

Legislative Update, 6/25, Dallas

Citizen Committee Orientation, 7/30, 6:30 p.m., Council Chambers

Special Joint Meeting with Planning and Zoning Commission, 7/11, 8:00 a.m. – 5:00 p.m., Council Chambers

AMCC Institute, 7/19-7/22, Wichita Falls

Texas Transportation Summit, 8/15-8/17, Irving

Joint Legislative Retreat-City of College Station, Bryan, Texas A&M, Brazos County, 8/30-8/31, G. Rollie White Visitors’ Center

Trip to Washington, D.C. 9/16-9/18

Employee Banquet, 10/26, Brazos Center

TML Conference, 11/28-11/30, Houston

Congress of Cities, 12/4-12/8, Atlanta Georgia

 

Workshop Agenda Item No. 6 – Hear Visitors

 

At 5:30 p.m., Mayor McIlhaney opened the floor for public comment.

 

Mike Gentry, 8703 Appomattox Drive, addressed the council on behalf of the Chamber of Commerce.  Mr. Gentry asked the City Council to reconsider having a special workshop meeting with the Chamber of Commerce Committee and Business Community regarding the Uniformed Development Code.  “The Business Community have concerns with the policy issues overlaying the development code.  The Business Community would like the City Council to hear their concerns before the first draft is available for the public.

 

Mayor McIlhaney responded that a letter was mailed to the Chamber of Commerce informing them of the Unified Development Code process.

 

Chuck Ellison, 2502 Camille, addressed the Council regarding the Unified Development Code and the time frame for submitting the developers’ concerns regarding policy within the new Code.

 

Council recessed at 5:35 p.m. and reconvened at 5:45 p.m.

 

Mayor McIlhaney asked for additional public comment under Hear Visitors.  No one came forward.

 

Workshop Agenda Item No.7 – Executive Session

 

At 5:50 p.m. Mayor McIlhaney announced that the City Council would convene into executive session pursuant to Sections 551.071, 551.072, 551.074 and 551.086 of the Open Meetings Act to seek the advice of the city attorney with respect to pending and contemplated litigation, to discuss the purchase of real property, to consider the appointment and evaluation of public officers, and to consider economic development negotiations.

 

Cause No. 43,098-85, Brazos County – Bryan v. College Station

Cause No. 96-03168, Travis County – Bryan, et al. V. PUC(intervention)

Cause No. 97-02587, Travis County – Bryan, et al. V. PUC(intervention)

Cause No. 98-13391, Travis County – Bryan, et al. V. PUC(intervention)

Cause No. 96-06940, Travis County – Bryan, et al. V. PUC(intervention)

Cause No. 97-07000, Travis County – TMPA v. PUC(intervention)

Cause No. 98-11817, Travis County – TMPA v. PUC(intervention)

Cause No. GN002343, Travis County – San Antonio v. PUC(intervention)

Cause No. GN002513, Travis County – San Antonio v. PUC(intervention)

Cause No. 49,367-CCL2, Brazos County – Wilkerson v.College Station

Action No. 01-98-011056-CV, Court of Appeals Gold v. College Station

Docket Nos. TX96-2-000 and TX96-2-001, FERC – College Station, applicant

Cause No. 50,813-85, Brazos County – College Station v. Phillips Swager Associates, Inc.; et al.

Cause No. 51,822-CC1, Brazos County – Felder v. College Station

Cause No. 52,434-361, Brazos County – College Station v. Wolf Pen Creek, Ltd., et al.

Cause No. 28,765, Grimes County, Harold & Rosealice Trant vs Grimes County, City of College Station and City of Bryan

Lone Star Gas rate increase filed May 31, 2001

 

Workshop Agenda Item No. 8 – Final Action on Executive Session, if necessary.

 

Council recessed the executive session at 7:00 p.m. and returned to the regular meeting.

 


Regular Meeting

 

Item No. 9:   Mayor McIlhaney opened the regular meeting at 7:04 p.m. She led the audience in the pledge of allegiance.  Dr. Bruce Wood from Aldersgate United Methodist Church provided the invocation.

 

Mayor Pro Tem Mariott moved approval of absence request from Councilman Massey.  Councilman Maloney seconded the motion, which carried unanimously, 6-0.

 

Mayor McIlhaney presented a Historic Home Plaque #60 to Mrs. Gladys Taylor, 1008 Park Place.

 

Mayor McIlhaney read and presented a Senior Business Friendly Award to Kroger Signature Store.

 

Consent Agenda

 

10.1         Approved by common consent the minutes for the City Council special meeting May 9, 2001 and workshop and regular meeting June 14, 2001.

 

10.2         Approved by common consent the renewal of  annual agreement for cellular phone service.  Awarded renewal with Cingular Wireless for an annual estimated expenditure of $52,650.00.  Funds available and budgeted in each fund and divisions that use cellular phone service within the City for the upgrade of the City’s PBX (telephone system) in the amount of $58,985.00.  Funds available and budgeted in the Communications Infrastructure Capital Project, ME9701.

 

10.3         Approved by common consent an agreement with Verizon for the upgrade of the City’s PBX (telephone system) in the amount of $58,985.  Funds available and budgeted in the communications infrastructure capital project, ME9701.

 

10.4         Approved by common consent the four Change Orders, in the amount of $92,086.70 to Contract Number 01-009, Water Collection System Improvements.  The contract was awarded to Young Contractors, Inc., in the amount of $710,478.00 by City Council Resolution Number 02-08-01-9.2 as adopted February 8, 2001.

 

10.5         Discussion and possible action on an option contract between the City of College Station and Louise Marsh Reeves, individually and as Trustee of the Marsh-Reeves Trust, John Emory Marsh, Jr., Robert Emory Reeves, and Marsha Reeves Duemke for property generally located near the corner of Greens Prairie Road and Highway 6.  Councilman Hazen removed this item from the consent agenda.  Mayor Pro Tem Mariott moved to approve Consent Item No. 10.5.  Motion died for lack of second.

 

Regular Agenda Item No. 11.1 – Presentation, discussion and possible action regarding Façade Improvements Program funding in the amount of $248,838 for the Northgate Center project at 301 College Main.

 

Community Development Administrator Randy Brumley stated Mr. Robert Forrest, owner of the property at 201 College Main, has applied for assistance through the city’s Façade Improvement Program.  The FIP Advisory Committee recommended a total of $238,838 in program assistance.  Mr. Forrest will contribute approximately $224,262 to the project.  Mr. Brumley explained this project, as currently designed, would include a complete exterior renovation and partial interior improvements designed to prepare the property for a retail/commercial tenant to finish-out the interior in accordance with their business needs.

 

Mr. Brumley noted the design of this project would be consistent with the current projects under construction in the area.

 

Staff recommended approval of Façade Improvement Program funding  in the amount of $238,838 for the Northgate Center project at 301 College Main.

 

Rick Lemons, Façade Improvement Program Committee member, spoke in favor of this project.  The improvements to the building would significantly increase property value and sales tax.  By approving the funds available it would improve a blighted building, which would connect the Parking Garage, Traditions Dormitory with similar façade and architectural aesthetics.

 

Robert Forrest of 3011 Westwood Main in Bryan and owner of  Sarges Northgate, addressed the Council regarding the appraised value of the proposed renovation to the building at 301 College Main.  He also described the proposed renovations for the site.

 

Chad Grouke of 511 University Drive , Suite 201 and architect for this project addressed the architectural aesthetics, extensive renovations and the forgivable loan.

 

Benito Flores Meath, 901 Verde Drive, spoke in opposition of the project and suggested transferring funds to the Community Development Habitat fund to assist citizens seeking affordable housing.

 

Councilman Garner moved to approve funding of $238,838 for the Northgate Center project at 301 College Main.  Motion seconded by Mayor Pro Tem Mariott, which carried by a vote of 5-1.

 

FOR: McIlhaney, Mariott, Garner, Hazen and Maloney

AGAINST: Silvia

ABSENT: Massey

 

                                                                       

At 8:20 p.m. Mayor McIlhaney announced that the City Council would reconvene into executive session pursuant to Sections 551.071, 551.072, 551.074 and 551.086 of the Open Meetings Act to seek the advice of the city attorney with respect to pending and contemplated litigation, to discuss the purchase of real property, to consider the appointment and evaluation of public officers, and to consider economic development negotiations.

 


Regular Agenda Item No. 14 – Final action on executive session, if necessary.

 

The Council concluded the executive session at 9:35 p.m.  They returned to open session.  The following action was taken.

 

Councilman Garner moved to reenter for consideration Consent Item No 10.5.  Motion seconded by Councilman Silvia, which carried by a vote of 5-1.

 

FOR: McIlhaney, Mariott, Garner, Silvia, Hazen

AGAINST: Maloney

ABSENT: Massey

 

Councilman Garner moved to approve Consent Item No. 10.5.  Motion seconded by Councilman Silvia, which carried with 4 ayes, 1 nay, 1 abstention, and 1 absence.

 

FOR: McIlhaney, Mariott, Garner, Silvia

AGAINST: Hazen

ABSTAINED: Maloney

ABSENT:Massey

 

Regular Agenda Item No. 11.2 – Presentation, discussion and possible action on appointments to various citizen committees.

 

Cemetery Committee

 

Coucnilman Silvia made a motion to appoint Katherine Edwards as Chairman, Sarah Adams and Niel Nutall as members for two-year terms.  Motion seconded by Councilman Maloney, which carried unanimously, 6-0.

 

FOR: McIlhaney, Mariott, Silvia, Hazen, Garner, Maloney

AGAINST: None

ABSENT: Massey

 

Construction Board of Adjustments and Appeals

 

Councilman Hazen made a motion to reappoint Frank Cox, Robert Mooney, and Glenn Thomas for two-year terms and Neal Nutall as an alternate.  Motion seconded by Councilman Silvia, which carried unanimously, 6-0.

 

FOR: McIlhaney, Mariott, Hazen, Silvia, Maloney, Garner

AGAINST: None

ABSENT: Massey

 


Façade Improvement Committee

 

Councilman Garner made a motion to reappoint Karen Kaspar and a new appointment, Valerian Miranda for a three-year term.  Motion seconded by Councilman Silvia, which carried unanimously, 6-0.

 

FOR: McIlhaney, Mariott, Garner, Silvia, Hazen, Maloney

AGAINST: None

ABSENT: Massey

 

Historic Preservation Committee

 

Councilman Maloney made a motion to appoint Bill Lancaster as Chair, Alexandra Davis, Wendy Richardson, Carol Conlee, Marsha Sanford, Graham Sheffy for two year terms and Randall Allison as an alternate.  Motion seconded by Councilman Garner, which carried unanimously, 6-0.

 

FOR: McIlhaney, Mariott, Maloney, Garner, Silvia, Hazen

AGAINST: None

ABSENT: Massey

 

Parks and Recreation Board

 

Mayor Pro Tem Mariott made a motion to appoint John Nichols as Chairman, Bill Davis, Don Allison and Larry Farnsworth for two-year terms.  Motion seconded by Councilman Hazen, which carried unanimously, 6-0.

 

FOR: McIlhaney, Mariott, Hazen, Maloney, Garner, Silvia

AGAINST: None

ABSENT: Massey

 

Planning and Zoning Commission

 

Councilman Maloney made a motion to appoint Rick Floyd, Judy Warren and Wallis McMath for two-year terms.  Councilman Hazen seconded the motion.  Motion failed, 3-3.

 

FOR: Maloney, Hazen, Silvia

AGAINST: McIlhaney, Mariott, Garner

ABSENT: Massey

 

Mayor Pro Tem Mariott made a motion to approve Rick Floyd, Wallis McMath and Phil Trapani for two-year terms.  Motion seconded by Councilman Garner, which carried by a vote of 4-2.

 

FOR: McIlhaney, Mariott, Garner, Silvia

AGAINST: Maloney and Hazen

ABSENT: Massey

 

Zoning Board of Adjustment

 

Mayor Pro Tem Mariott made a motion to appoint Leslie Hill as Chairman, Dick Birdwell for a two-year term, and Randall Allison as an alternate.  Motion seconded by Councilman Silvia, which carried unanimously, 6-0.

 

FOR: McIlhaney, Mariott, Silvia, Garner, Hazen, Maloney

AGAINST: None

ABSENT: Massey

 

Agenda Item No. 11.3 – Presentation, discussion and possible action on appointments to boards and committees served by Council.

 

Councilman Silvia moved to appoint Dennis Maloney to the Brazos County Board of Health.  Motion seconded by Councilman Hazen which carried unanimously, 5-0-1.

 

FOR: McIlhaney, Mariott, Silvia, Hazen, Garner

ABSTAINED: Maloney

ABSENT:  Massey

 

Councilman Maloney moved to appoint Winnie Garner, Anne Hazen and James Massey to the Joint Legislative Affairs Committee.  Motion seconded by Councilman Silvia, which carried unanimously, 6-0.

 

FOR: McIlhaney, Mariott, Silvia, Hazen, Garner, Maloney

ABSENT: Massey

 

Mayor Pro Tem Mariott made a motion to appoint Dennis Maloney, Anne Hazen and James Massey to the Joint City/School Legislative Committee.  Councilman Silvia seconded the motion, which carried unanimously, 6-0.

 

FOR: McIlhaney, Mariott, Silvia, Hazen, Garner, Maloney

ABSENT: Massey

 

COG Regional Airport Planning Committee

 

A discussion was held on the COG Regional Airport Planning Committee.  In conclusion of the discussion, Council agreed that Winnie Garner, James Massey, Larry Mariott and Dennis Maloney would serve on this committee.  Included in this committee are the Transportation and Environmental Subcommittees.  Councilman Garner suggested changing the title of this committee.

 


Regular Agenda Item No. 15 – Adjourn

 

Hearing no objections, the workshop, regular and executive sessions were adjourned at 10:20p.m.

 

PASSED and APPROVED  12th day of  July 2001.

 

                                                                                    APPROVED: 

 

                                                                                    ____________________________

                                                                                    Mayor Lynn McIlhaney

ATTEST:

_________________________

City Secretary Connie Hooks