Mayor

City Council

 

 

Lynn McIlhaney

James Massey

 

 

Mayor Pro Tempore

Ron Silvia

 

 

Larry Mariott

Winnie Garner

 

 

City Manager

Dennis Maloney

 

 

Thomas E. Brymer

Anne Hazen

 

 

 

 

 

 

College Station, Embracing the Past, Exploring the Future

 

 

 

DRAFT

Minutes

College Station City Council

Workshop and Regular Meetings

Thursday, May 24, 2001 at 3:00 p.m. and 7:00 p.m.

City Hall Council Chambers

 

COUNCILMEMBERS PRESENT:  Mayor Pro Tem Mariott, Councilmembers Silvia, Massey, Maloney, Hazen and Garner

 

COUNCILMEMBER ABSENT:  Mayor McIlhaney

 

STAFF PRESENT:  City Manager Brymer, Assistant City Manager Brown, City Attorney Cargill, Jr., City Secretary Hooks, Budget and Strategic Planning Manager Kersten, Director of Economic Development Foutz, Director of Development Services Callaway, Director of MIS Burnside, Project Coordinator Balmain, and Assistant Director of Fiscal Services Hubbard

 

Mayor Pro Tem Mariott called the workshop meeting to order at 3:00 p.m.

 

Agenda Item No. 1 -- Discussion of consent agenda items listed for Regular Council Meeting.

 

Councilman Silvia requested that the minutes of May 10, 2001 reflect his absence from the meeting.  Councilman Massey requested a correction to the vote on Item No. 12.9 of the Regular Minutes of May 10, 2001 to reflect 5-0-1. 

 

Agenda Item No. 2 -- Presentation, discussion and possible action regarding request for funding by the Children’s Museum of the Brazos Valley.

 

Ms. Jeanne Baggett, Treasurer of the Brazos Valley Children Museum stated the funding request of $150,000 to the City of College Station would be used for the expansion and restoration of the new Children’s Museum of the Brazos Valley.  It will also support the development of the educational exhibits that will enhance the programming and enrich the lives of children.  Ms. Baggett urged the City of College Station to participate in the partners in discovery campaign.

 

Austin Bryan of First National Bank made comments on behalf of the Children's Museum to support their request.   Ron Fulton, President of the Hotel/Motel Association supported funding the Children’s Museum project with Hotel/Motel tax funds. 

 

 

Budget and Strategic Planning Manager Jeff Kersten recommended that Council consider the request in conjunction with the other General Fund outside agency requests also reviewed by the College Station members of the Joint Relief Funding Review Committee during the FY 02 budget process.

 

No action was taken.

 

Agenda Item No. 3 -- Presentation, discussion and possible action on the smoking ordinance as it pertains to bowling alleys.

 

Mr. and Mrs. Ernie Camp, owners of Wolf Pen Bowling Center, came forward to discuss an exemption for bowling centers regarding Ordinance Number 2490.  The exemption would allow the center to provide a fully enclosed smoking and lane viewing room that will fully contain and replace the smoke laden air in the room every fifteen minutes or less.  In addition to the enclosed viewing area, the center will provide a fully enclosed adult sports bar.  The bar area air would be cleansed by air purifiers and the constant introduction of outside air. 

 

With the controls in place, a customer would be able to enter the bowling center, visit the control desk, personal locker area and move to his or her assigned lanes without exposure to any smoke laden air. 

 

The Council held discussion on the proposed changes to Ordinance No. 2490 and the effect on the youth players, league players and employees.

 

Councilman Hazen suggested staff look into other bowling alleys regarding the smoking issue and bring forth their findings and a recommendation. 

 

Councilman Massey reminded the Council of the positive feedback from the current ordinance.  He expressed no desire to change the ordinance. 

 

Following council discussion, Councilman Massey made a motion to deny the request for an exemption to Ordinance Number 2490.  Seconded by Councilman Garner, which carried 4-0-2.

 

FOR: Mariott, Massey, Garner and Maloney

ABSTENTIONS: Silvia and Hazen

ABSENT: McIlhaney

 

Council recessed at 4:12 p.m.  The meeting reconvened at 4:18 p.m.

Agenda Item No. 4 -- Joint meeting with the College Station Business Development (4B Board) for discussion and possible action on the Annual Report and Proposed Annual Work Plan.

College Station Business Development Board Members present were:  Nancy Crouch, Joe Byrne, Tom Taylor, Harry Green, and Greig Stiles.  Nancy Crouch opened the meeting.

 

The former President of the Corporation Harry Green stated that the 4B Board met on April 24th and unanimously approved the Annual Report and City Council Strategic Issues related to

 

economic development. Also, Mr. Green reviewed the accomplishments since May 2000, recommended new strategic issues and the continuation of current strategic issues.

 

Nancy Crouch closed the meeting at 4:25 p.m.  No action was taken. 

 

Agenda Item No. 5 -- Presentation, discussion and possible action regarding prioritization of surface transportation projects for the City of College Station.

 

Representatives of Dean International Inc. presented and reviewed the updated matrix sheets from the April 26, 2001 Council Workshop Meeting.  The Council discussed concerns regarding the following streets and thoroughfares: 

 

No formal action was taken.

 

Council recessed at 5:20 p.m.  The meeting reconvened at 5:25 p.m.

 

Agenda Item No. 6 -- Presentation, discussion and possible action regarding establishing a flowchart and timeline for completing the Unified Development Code project.

 

Director of Development Services Jim Callaway explained this item as a follow up from the May 10, 2001 Council discussion regarding Council Calendars and the pending joint workshop with the Unified Development Code review subcommittees.  The schedules address the various requests received for a review period to allow public review prior to Planning and Zoning Commission and Council hearings on the Unified Development Code.  Staff presented three draft timelines and recommend Draft Timeline 3 for approval. 

 

After a brief discussion, the Council approved Draft Timeline 3 and concurred to meet on July 11, 2001 from 8:00 a.m. – 5:00 p.m.

Agenda Item No. 7 -- Council Calendars

Joint Legislative Meeting, 5/17, 12:00 p.m., Administration Conference Room

Brunch with the Mayor, 5/30, 11:30 a.m., Council Chambers

Council Workshop and Regular Meetings, 6/14, 6/28

Trip to Austin with Dean International Inc., June 21, 2001

Legislative Update, 6/25, Dallas

AMCC Institute, 7/19 - 22, Wichita Falls

Texas Transportation Summit, 8/15 - 8/17, Irving

Trip to Washington D.C., September, 2001    Employee Banquet, 10/26

TML Annual Conference, 11/28 – 11/30, Houston

 

Congress of Cities, 12/4 - 12/8, Atlanta, Georgia

 

Agenda Item No. 8 -- Hear Visitors

 

At 5:45 p.m., Mayor Pro Tem Mariott opened the floor for public comment.

 

A.C. Lykins, Rt. 5, Box 248C in Caldwell addressed the council in protest to the City’s current smoking ordinance regarding bowling alleys.

 

Paul Clarke, 3608 29th Street, addressed the council regarding the development fees review.

 

Agenda Item No. 9 -- Executive Session

 

At 5:55 p.m. Mayor Pro Tem Mariott announced that the City Council would convene into executive session pursuant to Sections 551.071, 551.072, and 551.086 of the Open Meetings Act to seek the advice of the city attorney with respect to pending and contemplated litigation, to discuss the purchase of real property, and to consider economic development negotiations.

 

Cause No. 43,098-85, Brazos County - Bryan v. College Station

Cause No. 96-03168, Travis County – Bryan, et al. v. PUC (intervention)

Cause No. 97-02587, Travis County – Bryan, et al. v. PUC (intervention)

Cause No. 98-13391, Travis County – Bryan, et al. v. PUC (intervention)

Cause No. 96-06940, Travis County – Bryan, et al. v. PUC (intervention)

Cause No. 97-07000, Travis County – TMPA v. PUC (intervention)

Cause No. 98-11817, Travis County – TMPA v. PUC (intervention)

Cause No. GN002343, Travis County – San Antonio v. PUC (intervention)

Cause No. GN002513, Travis County – San Antonio v. PUC (intervention)

Cause No. 49,367-CCL2, Brazos County – Wilkerson v. College Station

Action No. 01-98-011056-CV, Court of Appeals Gold v. College Station

Docket Nos. TX96-2-000 and TX96-2-001, FERC – College Station, applicant

Cause No. 50,813-85, Brazos County – College Station v. Phillips Swager Associates, Inc.; et al.

Cause No. 51,822-CC1, Brazos County  - Felder v. College Station

Cause No. 52,434-361, Brazos County – College Station v. Wolf Pen Creek, Ltd., et al. 

Cause No. 28,765, Grimes County, Harold & Rosealice Trant vs Grimes County, City of College Station and City of Bryan

 

Agenda Item No. 10 -- Final Action on Executive Session, if necessary.

 

Council recessed the executive session at 6:57 p.m. and returned to the regular meeting.

 

Regular Meeting

 

Item No. 11:  Mayor Pro Tem Mariott opened the regular meeting at 7:03 p.m.  He led the audience in the pledge of allegiance.  Councilman Silvia made a motion to approve the absence request from Mayor Lynn McIlhaney.  Seconded by Councilman Garner, which carried unanimously, 6-0.

 

 

Councilman Maloney read the proclamation for Buddy Poppy Day.  Rick Olivares accepted the proclamation.  Councilman Maloney read the proclamation for Emergency Medical Services Week.  Billy Bradshaw accepted the proclamation.

 

Consent Agenda

12.1     Approved by common consent the minutes for City Council special meeting May 9, 2001 and workshop and regular meeting May 10, 2001.

12.2     Bid No. 00-15 – Approved by common consent a renewal agreement for annual bid of heavy machinery rental for various City departments.  Awarded renewal with each bidder as follows: R.B. Everett & Co for $7,200.00; Awalt Rentals for $4,884.00; Mustang Rentals for $63,172.00; United Rental for $41,050.00; and Equipment Investco for $2,532.00.  Total annual estimated expenditures for equipment rental are $118,838.00.  Funds available and budgeted in various departments.

12.3     Bid No. 01-58 – Approved by common consent the rejection of bid(s) received for Carter Creek WasteWater Treatment Plant (CCWWTP) Odor Control Construction Phase II.

12.4     Bid No. 01-66 – Approved by common consent an annual agreement for various electrical items.  Awarded to the lowest, responsible bidders meeting specifications by line item as follows: 1) Dealers Electric for $7,493.25; KBS Electrical for $14,806.50; Priester-Mell & Nicholson for $26,873.70; Priester Supply for $15,300.00; Techline for $18,140.00; and Wesco for $27,141.30.  The total annual estimated expenditure is $109,755.00.  Funds available and budgeted in the Electrical Inventory.

12.5     Bid No. 01-67 – Approved by common consent an annual agreement for the purchase of transformers.  Awarded to the lowest responsible bidder meeting specifications for each item as follows: 1) Priester-Mell Nicholson for $13,018.00; 2) Techline for $210,977.00; 3) TEC Utility Supply for $104,719.95; 4) Wesco for $77,084.00.  Total annual estimated expenditure with all vendors is $405,798.95.  Funds available and budgeted in Electrical Inventory and will be charged to the project as issued.

12.6     Bid No. 00-69 – Approved by common consent a renewal agreement for the purchase of concrete curb/gutter and flatwork to be installed as needed.  Awarded renewal agreement with Texcon for an annual estimated expenditure of $373,312.50. Funds available and budgeted in Public Works Streets Division and Public Utilities Water/Wastewater Division.

12.7     Approved by common consent Change Order No. 1 to Young Contractors in the amount of $104,766.20 for revisions to material placement quantities on the Rock Prairie Road and Barron Road Resurfacing Project.

12.8     Approved by common consent a "Resolution Determining Need" for the acquisition of land for three proposed electric substation projects and authorizing the Mayor to execute said resolution.  Funds available in the Electric Bond Funds.

12.9     Approved by common consent a resolution authorizing the Mayor to apply for a grant from the Texas Department of Health to reimburse 100 percent of the project cost for replacement of the existing Fluoridation System. The total project cost is not to exceed $35,000.00.  

12.10   Approved by common consent a request for oversize participation in the amount of $8,300.00 for a new 12-inch water line from an existing 12-inch line parallel to Harvey Road up Linda Lane to a point approximately 500 feet.  Funds available in the Water Capital Projects Fund.

12.11   Approved by common consent a request for oversize participation in the amount of $2,270.00 for the extension of a 12-inch water line from its ending point on Stone Brook Drive to the intersection of Rock Prairie Road, approximately 173 feet.  Funds not to exceed the amount of $2,270.00.  Funds available in the Water Capital Projects Fund.

Agenda Item No. 13.1 -- Presentation, discussion and possible action on a resolution setting development fees.

 

Director of Development Services Jim Callaway explained that the City contracted with DMG – Maximus to conduct a review of development fees.  The study was prepared to determine the full cost of providing development review services.  Services evaluated included review and inspection services by the Development Services, Fire and Public Works departments.  Full costs include all costs that are allocated to development review, including administration and overhead.  By determining the full cost of services for development, fees can be set to recover costs.  The study identified fees necessary to recover 100% of the costs of each development review function. 

 

Staff presented the fee study and recommendations to the development community.  The fee recommendations were not well received by the group.  Staff recommended implementing an 80% cost recovery fee schedule, phased in over a three-year period or a fee schedule adopting an 80% recovery over a five-year period.

 

The following citizens spoke in opposition of the development fee increase.

Steve Arden, 311 Cecilia Loop

Royce Hickman, 809 Royal Adelade

Davis Young, 806 Coral Ridge East

 

Council expressed concerns with several of the proposed development fee increases.

 

Councilman Maloney made a motion directing staff to compare all of our development fees with cities comparable with College Station and bring forth a new fee structure.  Seconded by Councilman Massey.

 

City Manager Brymer reminded Council that these fees presented are derived from the City’s current policy.  If fees are decreased then a policy change should occur. 

 

Charles Cryan explained the current policy states there will be a review of fees and changes no less than once every three years to ensure that fees provide adequate coverage of costs of services. 

 

 

 

Councilman Silvia amended the motion to direct staff to look at graduated increases from 20%, 30%, 40% and 50% and the impact toward the development community.  Councilman Massey seconded the amended motion.  Discussion was held on the collection of fees at a cost of 60% vs 80%. 

 

Councilman Maloney made a substitute motion to return the proposed fee structure to the Planning Department for a new fee schedule that shows an average increase above the average 60% recovery of fees currently in place.  Seconded by Councilman Massey, which carried by a vote of 6-0.

 

FOR:  Mariott, Maloney, Massey, Silvia, Hazen and Garner

AGAINST:  None

ABSENT:  Mayor McIlhaney

 

Agenda Item No. 13.2 -- Discussion and possible action on Community Development Block Grant public service funding for City Departments for the 2001-2002 fiscal year.  These public service programs include the Teen Apprenticeship Program, $20,104 (Human Resources Department), Kid’s Klub, $23,500 (Parks and Recreation and the College Station Independent School District), Risk Watch, $2,600 (Fire Department), Safety Camp, $2,760 (Fire Department), Building Better Future, $17,576 (Community Development Division and the College Station Independent School District).  Funds available within the 15% cap limit in the CDBG public service funds.  Remaining funds within the 15% limit are made available to external non-profit organizations that provide health and human services.

 

Project Coordinator Gary Balmain explained there are five city department public service projects that are funded by the 2001-2002 Community Development Block Grant.  These programs are eligible to receive CDBG “Public Services” funding because of the benefit to low/moderate income citizens.  The amount of funds requested, $66,540, are available with the 15% cap limit ($184,050) on the CDBG public service funds.  Remaining funds within the 15% limit are made available to external non-profit organizations that provide health and human services.  These external agencies have submitted applications that are currently being reviewed by the Joint Relief Funding Review Committee.

 

The five programs are:

Kids Klub                    $23,500

Teen Apprentice          $20,104

Safety Camp                $  2,760

Risk Watch                  $  2,600

Build Better Futures    $17,576

 

Total                            $66,540

 

Councilman Maloney made a motion to approve the Community Development Block Grant public service funding for City Departments for the 2001-2002 fiscal year.  Seconded by Councilman Silvia, which carried by a vote of 6-0.

 

 

FOR:  Mariott, Maloney, Silvia, Massey, Hazen and Garner

AGAINST:  None

ABSENT:  McIlhaney

 

Agenda Item No. 13.3 -- Presentation, discussion and possible action on 1) a resolution for a service contract with Professional computer Software Services, Inc. (PCSS) for the purchase of an upgrade to the Municipal Court computer software and the installation, data conversion, and training associated with the software upgrade for an amount not to exceed $92,575 and 2) approval to use state contract vendors (QISVs) to procure the hardware and associated operating system software required to fun the upgraded Municipal Court computer software for an amount not to exceed $27,360.  This is a total expenditure of $119,935.  Funds available and budgeted in the Municipal Court Technology Fee Fund, the General Government, Capital Improvement Projects Fund and the MIS operating budget.

 

MIS Director Olivia Burnside explained the Technology Plan for FY 01 included a project to upgrade and enhance the AS400, which is the major computer system used by the city.  The city depends on the AS400 for major applications including the accounting/budgeting, human resources, inventory, fleet, municipal court, utility billing and other systems.  The original plan included upgrades to the existing AS400, which has been completed, and the acquisition of an additional AS400 unit in municipal court.  In January, the city was informed that PCSS (Municipal Court Systems) would no longer support the AS400 versions of its software.  After staff review, it was determined that the most cost effective measure for the city was to acquire the Windows NT versions of the software and to purchase an NT platform.  This will allow the city to take municipal court system off the AS400, which will free up space and valuable resource for other users of the AS400. 

 

Councilman Silvia made a motion to approve the a resolution for a service contract with Professional Computer Software Services, Inc. and approve the use of state contract vendors to procure the hardware and associated operating system software.  Motion seconded by Councilman Garner, which carried by a vote of 6-0.

 

FOR:  Mariott, Silvia, Garner, Maloney, Massey and Hazen

AGAINST:  None

ABSENT:  McIlhaney

 

Agenda Item No. 14 -- Executive Session

 

At 8:10 p.m. Mayor Pro Tem Mariott announced that the Council would reconvene into executive session pursuant to Sections 551.071, 551.072, and 551.086 of the Open Meeting s Act

to seek the advice of the city attorney with respect to pending and contemplated litigation, to discuss the purchase of real property, and to consider economic development negotiations.

 

Agenda Item No. 15 -- Final action on executive session, if necessary.

 

Council returned to open session at 8:14 p.m.  No action was taken.

 

 

Agenda Item No. 16 -- Adjourn

 

Hearing no objections, the workshop, regular and executive sessions were adjourned at 8:15 p.m.

 

PASSED and APPROVED _______ day of June, 2001.

 

 

                                                                        APPROVED:

 

 

                                                                        _____________________________

                                                                        Mayor Lynn McIlhaney

 

ATTEST:

 

 

________________________

City Secretary Connie Hooks