Mayor

City Council

Lynn McIlhaney

James Massey

Mayor Pro Tempore

Ron Silvia

Larry Mariott

Winnie Garner

City Manager

Dennis Maloney

Thomas E. Brymer

Anne Hazen

 

 

 

MINUTES

College Station City Council

Workshop and Regular Meetings

Thursday, May 10, 2001 at 3:00 p.m. and 7:00 p.m.

City Hall Council Chambers

 

COUNCILMEMBERS PRESENT:  Mayor McIlhaney, Mayor Pro Tem Mariott, Councilmembers Massey, Maloney, Hazen, Garner

 

COUNCILMEMBER ABSENT:  Silvia

 

STAFF PRESENT:  City Manager Brymer, Assistant City Manager Brown, City Attorney Cargill, Jr., Director of Parks and Recreation Beachy, Director of Fiscal Services Cryan, Budget and Strategic Planning Manager Kersten, Director of Development Services Callaway, City Planner Kee

 

Mayor Pro Tem Mariott called the workshop meeting to order at 3:05 p.m.

 

Agenda Item No. 1 - Discussion of consent agenda items listed for Regular Council Meeting.

 

No items were removed for discussion.

 

Agenda Item No. 2 - Presentation, discussion, and possible action regarding a report related to senior facilities and programs in College Station.

 

Director of Parks and Recreation Steve Beachy explained that this report was produced by a group of students at Texas A&M University as part of the Eisehnower Leadership Development Program in the George Bush School of Government and Public Services.  Two key factors in the report were conveyed.  First, the demographics of College Station are changing in terms of the increase in retirees to the community.   Secondly, the city's population segment includes many highly educated, financially secure individuals who seek to give something back to the community, as well as have meaningful programs available to them.  The goal of this project was to determine the needs of our diverse senior population and provide a recommendation for programs and facilities that can address these needs. 

 

The Eisenhower Leadership Development Team presented a report that entailed an investigation performed to determine the adequacy of College Station’s programs, services, and facilities for the elderly and analyze how other communities have addressed similar challenges.  Based on the

 


 

research, a senior center was the best option for College Station to pursue.  Two recommendations to the city council stated that the City should expand its current programs to

include intergenerational and cooperative aspects.  Also, the City should conduct outcome studies to assess the effectiveness of its programs and services.

 

No official action was taken.

 

Agenda Item No. 3 - Presentation, discussion, and possible action regarding an analysis of the current levels of accessibility to parks in College Station.

 

Parks and Recreation Director Steve Beachy introduced Sarah Nichols.  Ms Nichols presented a study regarding varying levels of accessibility to parks in College Station based upon a walking distance of one-half mile.  The report provided an analysis of the socioeconomic and demographic variations with respect to park accessibility.  Also, included were potential solutions and recommendations to improve accessibility to parks in existing neighborhoods as well as for new residential neighborhoods.  Mr. Beachy proposed integrating the information into a plan for the City of College Station. 

 

No official action was taken.

 

Council recessed at 4:45 p.m.  The meeting reconvened at 4:55 p.m.

 

Agenda Item No. 4 - Joint meeting with the Parks and Recreation Advisory Board for discussion and possible action regarding strategic planning, Council Vision Statements and related action plans, Board goals, and budget issues.

 

Parks and Recreation Board Members present were:   Jon Turton, George Dresser, Glen Davis, Bill Davis, John Nichols and Laura Wood.  George Dresser opened the meeting.

 

The Parks and Recreation Board discussed goals and priority budget issues.  The four items discussed were:

 

§       Acquisition of land for neighborhood parks prior to development

§       Playground renovation and replacement

§       Development of a skateboard park

§       Implementation of a Greenways Oversight Committee to support the Greenways Master Plan

 

The Parks and Recreation Board asked the council to support and consider funding for these items during its discussion in the council retreat and future budget preparations. 

 

Agenda Item No. 5 - Presentation, discussion, and possible action on the update to the City's Strategic Plan and discussion of the 2001 Strategic Planning Retreat.

 

This item was presented at the Regular Meeting.

 

Council calendars were discussed following the regular agenda.

 


 

Agenda Item No. 7 - Hear Visitors

 

At 5:45 p.m., the Mayor opened the floor for public comment.

 

John M. Duncum, 16055 FM 2154, requested a 60-90 day time frame to review and respond to the new Development Code.

 

Steve Arden, 311 Cecilia Loop, requested a 60-90 day time frame to review and respond to the final draft of the new Development Code.

 

Jan DeCoste, 5279 Blue Ridge Drive, submitted a petition regarding the installation of rubberized running track at Rock Prairie Elementary.

 

Councilman Massey left the meeting.

 

Agenda Item No. 8 - Executive Session

 

At 6:55 p.m. Mayor McIlhaney announced that the City Council would convene into executive session pursuant to Sections 551.071, 551.072, 551.074 and 551.086 of the Open Meetings Act to seek the advice of the city attorney with respect to pending and contemplated litigation, to discuss the purchase of real property, to consider the appointment and evaluation of public officers, and to consider economic development negotiations.

 

Pending and Contemplated Litigation {Gov't Code Section 551.071}

1.  Cause No. 43,098-85, Brazos County - Bryan v. College Station

2.  Cause No. 96-03168, Travis County – Bryan, et al. v. PUC (intervention)

3.  Cause No. 97-02587, Travis County – Bryan, et al. v. PUC (intervention)

4.  Cause No. 98-13391, Travis County – Bryan, et al. v. PUC (intervention)

5.  Cause No. 96-06940, Travis County – Bryan, et al. v. PUC (intervention)

6.  Cause No. 97-07000, Travis County – TMPA v. PUC (intervention)

7.  Cause No. 98-11817, Travis County – TMPA v. PUC (intervention)

8.  Cause No. GN002343, Travis County – San Antonio v. PUC (intervention)

9.  Cause No. GN002513, Travis County – San Antonio v. PUC (intervention)

10.  Cause No. 49,367-CCL2, Brazos County – Wilkerson v. College Station

11.  Action No. 01-98-011056-CV, Court of Appeals Gold v. College Station

12.  Docket Nos. TX96-2-000 and TX96-2-001, FERC – College Station, applicant

13.  Cause No. 50,813-85, Brazos County – College Station v. Phillips Swager Associates, Inc.; et al.

14.  Cause No. 51,822-CC1, Brazos County  - Felder v. College Station

15.  Cause No. 52,434-361, Brazos County – College Station v. Wolf Pen Creek, Ltd., et al. 

16.  Cause No. 28,765, Grimes County, Harold & Rosealice Trant vs Grimes County, City of College Station and City of Bryan

 

Real Estate {Gov’t Code Section 551.072}

1.  Kapchinski Property

2.  Business Park Land Acquisition

3.  Community Park Site

 

 

Economic Incentive Negotiations {Gov't Code Section 551.086}

1. Viatel

2. Lynntech

3. Hotel Conference Center

 

Personnel {Gov’t Code Section 551.074}

1.  4B Board Appointments

 

Agenda Item No. 9 - Final action on Executive Session, if necessary.

 

Council recessed from executive session at 7:00 p.m. and reconvened the executive session following the regular meeting agenda.

 

Regular Meeting

 

Mayor McIlhaney opened the regular meeting at 7:06 p.m.  She led the audience in the pledge of allegiance.  Reverend Ben Aurand from St. Thomas Episcopal Church provided the invocation.

 

Mayor Pro Tem Mariott made a motion to approve the absence request from Councilmembers Silvia and Massey.  Seconded by Councilman Garner, which carried unanimously, 5-0.  

 

Mayor McIlhaney read the proclamation for Police Week.  Major Patterson accepted the proclamation.  Mayor McIlhaney read the proclamation for Water Awareness Week.  Jennifer Nations accepted the proclamation.

 

Consent Agenda

11.1     Approved by common consent the minutes for City Council workshop and regular meeting April 26, 2001.

11.2     Approved by common consent the purchase of real property needed for a community park and authorized the Mayor to execute the Real Estate Contract to effect the conveyance. Total sale price is $585,000 plus buyers expenses.  Funds available in the Parks Capital Project and Greenways Fund.

11.3     Approved by common consent a Juvenile Accountability Grant Resolution to approve "Decision Making" for First Offenders.

11.4     Approved by common consent a resolution authorizing the City Manager to coordinate with the Texas Forest Service for a matching grant to offset the development cost of an urban forest management plan for the City of College Station.

11.5     Approved by common consent Ordinance No. 2498, City of College Station Drought Contingency and Emergency Water Plan.

 

Regular Agenda

 

Agenda Item No. 12.1 - Presentation, discussion, and possible action on receiving a report and recommendations by Randall Travel Marketing, Inc. on the Bryan/College Station Convention and Visitors Bureau (B/CS CVB) and receiving direction from the city council.

 

 

 

 

Fiscal Services Director Charles Cryan presented the summary findings and recommendations regarding the report by Randall Travel Marketing, Inc.  The report recommended eight elements:

 

Continue to market as one destination

Revamp CVB

Create a Master Calendar

Annual marketing plan shared with partners

Positioning based on things that drive visitation

Support development of new convention center

New “attractors” to extend visitor stays

 

Ronald Fulton, 1010 Missouri,  referenced an article that was printed in the Texas Town and City magazine regarding hotel/motel expenditures.  He asked the council to use this article as a tool when considering request for hotel/motel tax funds.   

 

The council agreed to delay any direction on this item until the entire council was present. 

 

Councilman Hazen suggested starting the community calendar as soon as possible. 

 

Agenda Item No. 12.2 - Public hearing, discussion, and possible action on an ordinance amendment to Ordinance No. 1638 the Zoning Ordinance for the City of College Station providing for standards for buffering and screening.

 

City Planner Jane Kee explained that the current buffering provision requirements are limited, providing for six-foot screen fence, when multi development shares a common boundary with single-family residential property, and when commercial or industrial development shares a common boundary with any residential development property. 

 

The proposed ordinance amendment provides a buffer yard area.  The buffer yard width requirements are based on the land use adjacencies.  Specific landscape requirements are established for the buffer area.  These are in addition to the current site landscaping requirements.  Screening walls of brick or masonry construction are required in some instances as opposed to the current provisions that allow for any material that is solid.  A height limit is established for all structures within certain distances of a residential property line or structure. 

Ms. Kee pointed out landscaping requirements as being a five-gallon shrub per every three linear feet, 2” caliper tree per 25 linear feet, and grass or groundcover for the reminder areas.  She included cost information for this on the current market.

 

There are two additional standards included in this ordinance, Parking Area Screening and Height Limits. 

 

When off-street parking containing 5 or more spaces or service or utility areas serving non-residential uses do not share a common boundary but are visible from and with 200 feet of residential uses, the parking area shall be screened from view. 

 

The Heights Limits of any nonresidential structure within 100 feet of a developed residential use or existing single-family structure shall maintain a height equal to the maximum allowable

 

 

height of the residential district.  There are only two height limits; 25’ for the R-1 through the

R-4 district and 45’ in the R-5 district. 

 

Ms.  Kee received comments from Mr. Ellison regarding the maintenance of landscaping materials and fences; they have been incorporated into the Ordinance.

 

Mayor McIlhaney opened the public hearing.

 

The following citizen spoke in favor of the proposed ordinance.

 

Benito Flores-Meath 901 Val Verde Drive

 

Mayor McIlhaney closed the public hearing.

 

Councilman Massey returned to the meeting at 8:07 p.m.

 

Councilman Hazen made a motion to approve Ordinance No. 2499 providing standards for buffering and screening standards as recommended by staff.  Seconded by Councilman Garner, which carried 5-1.

FOR:  Hazen, McIlhaney, Maloney, Garner, Massey

AGAINST: Mariott

ABSENT: Silvia

 

Agenda Item No. 12.3 -Presentation, discussion, and possible action regarding funding for Veterans Park and Athletic Complex Phase I development.

 

Parks and Recreation Director Steve Beachy stated at the March 22, 2001 Council Meeting, staff received direction to proceed with the Veterans Park project with specific direction on three items:

1.         The first phase of the project should include four soccer fields (two lighted, and two softball fields (both lighted) in addition, bid alternates would include:

2.         Two additional soccer fields (not lighted)

3.         Additional landscaping

 

Staff identified three sources of funding the additional cost: 

1.         Delay existing projects

2.         Issue additional debt instruments

3.         Use existing funds

 

Staff recommended two options as follows:

 

Option One - Council direct staff to increase the issuance of CO’s by $865,000, plus additional debt issuance cost, to fund both the base bid as directed by Council and to provide funding for the two “add” alternates identified by council.  By doing this it would increase the ad valorem tax rate of 0.3 cents per $100.00 of taxable value in the proposed budget for FY 02 to pay the additional debt service. 

 

 

 

Option Two – If council does not wish to direct staff to issue the $865,000 in additional debt, then staff would return to the original recommendation of using $400,000 from the General Fund-fund balance and issue $465.000 of additional CO’s and increasing the ad valorem tax rate by 0.17 cents per $100 value.

 

The following citizens spoke in favor of the Veterans Park and Athletic Complex Phase I. 

 

John Nichols, 1317 Angelina Court

Kimbrough Jeter, 1425 Wayfarer

Denise Cunagin, 1108 Merry Oaks Drive

Jim Jett, 1206 King Arthur Circle

 

Mayor Pro Tem Mariott made a motion to approve Item No. 12.3 and direct staff to issue the certificates of obligation in the amount of $875,000.  He also requested a report on the additional phase and full development cost.  Seconded by Councilman Massey, which carried unanimously, 6-0.

 

FOR:  McIlhaney, Massey, Mariott, Hazen, Garner, and Maloney

ABSENT:  Silvia

 

Council recessed at 8:43 p.m.  The meeting reconvened at 8:59 p.m.

 

Agenda Item No. 12.4 - Presentation, discussion and possible action on an agreement between 301 Church Avenue L.P. and the City of College Station for the oversizing of the detention facility at the College Main Parking Garage to provide capacity for The Tradition dorm.

 

Director of Public Works Director Mark Smith presented items no. 12.4 and 12.5 together.  He explained this is an agreement between the City of College Station and the Traditions Dorm developer.  Traditions have agreed to pay $76,542.00 to cover the expense of enlarging the detention facility at the College Main Parking Garage.  The change order provided for a revised detention facility size to accommodate The Tradition dorm at Northgate.  In order to maximize developable spaces, The Tradition asked the city for oversize funds on the detention facility at the Parking Garage.

 

Mayor Pro Tem Mariott made a motion to approve Item 12.4 and 12.5, the agreement with 301 Church Avenue L.P. and the City of College Station for enlarging the detention facility at the College Main Parking Facility.   Also approve Change Order #4 in the amount of $76,542 making the revised construction contract $5,104,272.  Seconded by Councilman Massey which carried unanimously, 6-0.

 

FOR: McIlhaney Mariott, Massey, Maloney, Hazen and Garner

AGAINST: None

ABSENT: Silvia

 

Agenda Item No. 12.5 - Presentation, discussion, and possible action on Change Order #4 for the College Main Parking Garage in the amount of $76,542 making the revised construction contract $5,104,272.

 

This item was presented, discussed and approved during Item No. 12.4.

 

Agenda Item No. 12.6 - Presentation, discussion, and possible action on appointments to the Board of Directors of the College Station Business Development Corporation (4B Corporation).

 

Councilman Garner made a motion to appoint Thomas Taylor, Greg Stiles and Joseph L. Byrne for two year terms.  Seconded by Mayor Pro Tem Mariott, carried unanimously, 6-0.

 

FOR: Garner, Mariott, McIlhaney, Maloney, Massey and Hazen

AGAINST: None

ABSENT: Silvia

 

Agenda Item No. 12.7 - Presentation, discussion and possible action to appoint bond counsel for the City of College Station for the next three years.

 

Director of Fiscal Services Charles Cryan stated city staff sent out request for proposals from various attorneys to act as bond counsel for the city for the next three years.  A staff committee reviewed the responses and interviewed two firms.  The two firms were McCall, Parkhurst & Horton, and Fulbright and Jaworski.   Staff recommended that the City select both firms as bond counsel.

 

Mayor Pro Tem Mariott made a motion to approve the City Manager to execute agreements with McCall, Parkhurst and Horton, and with Fulbright and Jaworski to act as bond counsel for the City of College Station.  Seconded by Garner, which carried unanimously, 6-0.

FOR: Mariott, Garner, McIlhaney, Maloney, Massey and Hazen

AGAINST: None

ABSENT: Silvia

 

Agenda Item No. 12.8 - Presentation, discussion, and possible action on an appointment to the Bryan/College Station Joint Relief Funding Review Committee.

 

Councilman Garner made a motion to appoint J. Kevin Byrne to the Joint Relief Funding Review Committee.  Seconded by Mayor Pro Tem Mariott, which carried unanimously, 6-0. 

FOR: Garner, Mariott, McIlhaney, Maloney, Massey and Hazen

AGAINST: None

ABSENT: Silvia

 

Agenda Item No. 12.9 - Presentation, discussion and possible action on a revision to the Bryan/College Station Economic Development Corporation Bylaws, Article III, Appointment and Qualifications of Directors.

 

Director of Economic Development Kim Foutz presented the changes to Article III of the by-laws.  Currently, Article III of the bylaws stated that elected officials can serve up to two three-year terms.  The proposed bylaws allow for an elected official to be appointed for an additional term or partial term by their respective City Council or Commissioner’s Court, not to exceed their term as an elected official. 

 

 

The following citizens spoke in opposition to the changes of Article III.

Mike Fulfer, 14537 S Dowling

Jack W. Rose, 502 Kyle Avenue

Benito Flores-Meath, 901 Val Verde Drive

 

Councilman Massey made a motion to approve the revised Article III of the By-laws.  Seconded by Garner, which carried unanimously, 5-0-1

 

FOR: Massey, Garner, McIlhaney, Maloney and Hazen

AGAINST: None

ABSENT: Silvia

ABSTENTION:  Mariott

 

Agenda Item No. 12.10 - Presentation, discussion and possible action on a City Councilperson appointment to the Bryan-College Station Economic Development Corporation Board.

 

Benito Flores-Meath, 901 Val Verde Drive inquired about other Councilmembers serving on the EDC Board.

 

Councilman Garner made a motion to appoint Larry Mariott to the Bryan-College Station Economic Development Corporation Board.  Seconded by Councilman Massey, which carried unanimously, 6-0.

 

FOR: McIlhaney, Garner, Massey, Mariott, Maloney and Hazen

AGAINST: None

ABSENT: Silvia

 

Workshop Agenda Item No. 5 – Presentation, discussion and possible action on the update to the City’s Strategic Plan and discussion of the 2001 Strategic Planning Retreat.

 

Budget and Strategic Planning Manager Jeff Kersten explained this item is an update for the 2000-2001 Strategic Plan and a review of the Strategic Planning retreat scheduled for May 14th-15th.  The Strategic Plan is structured around the City’s Mission statement and Vision Statements.  The plan has 32 strategies and 75 implementation plans.  Council will have the opportunity to review the Mission and Vision Statements. 

 

Workshop Agenda Item No. 6 - Council Calendars

 

Council Workshop and Regular Meetings, 5/24, 6/14

Strategic Planning Retreat, 5/14 - 5/15 – Del Lago

Joint Legislative Meeting, 5/17, 12:00 p.m., Administration Conference Room

Brunch with the Mayor, 5/30, 11:30 a.m., Council Chambers

Trip to Austin with Dean International Inc., June 21, 2001

Legislative Update, 6/25, Dallas

AMCC Institute, 7/19 - 22, Wichita Falls

Texas Transportation Summit, 8/15 - 8/17, Irving

Trip to Washington D.C., September, 2001

 

TML Annual Conference, 11/28 – 11/30, Houston

Congress of Cities, 12/4 - 12/8, Atlanta, Georgia

 

Mayor Pro Tem Mariott requested the May 18, 2001 UDC Meeting be rescheduled.  Mayor McIlhaney directed the City Manager to reschedule the meeting.

 

Agenda Item No. 13 - The City Council may convene the executive session following the regular meeting to discuss matters posted on the executive session agenda for 05/10/2001.

 

At 9:45 p.m. Mayor McIlhaney announced that the Council would reconvene into executive session pursuant to Sections 551.071, 551.072, 551.074 and 551.086 of the Open Meetings Act to seek the advice of the city attorney with respect to pending and contemplated litigation, to discuss the purchase of real property, to consider the appointment and evaluation of public officers, and to consider economic development negotiations.

 

Agenda Item No. 14 - Final action on executive session, if necessary.

 

Council concluded its executive session at 10:25 p.m.  They returned into open session.  No action was taken.

 

Agenda Item No. 15 - Adjourn

 

Hearing no objections, the workshop, regular and executive sessions were adjourned at 10:26 p.m.

 

PASSED AND APPROVED this 24th day of May 2001.

 

 

                                                                        APPROVED:

 

 

                                                                        _________________________

                                                                        Mayor Pro Tem Larry Mariott

 

ATTEST:

 

 

________________________

City Secretary Connie Hooks